-RURAL MUNICIPALITY OF CLANWILLIAM
REGULAR MEETING - MINUTES
WEDNESDAY, OCTOBER 14TH, 2009
The Council of the Rural Municipality of Clanwilliam held its regular meeting duly assembled in the Council Chambers in the Town of Erickson on Wednesday, October 14th, 2009 at 9:00 am.
Members Present: Reeve Victor Baraniuk;
Councillor Jim Nylen;
Councillor Dave Maduke;
Councillor Les Woloshen;
Councillor Mitch Synchyshyn;
CAO Kat Bridgeman;
Call to Order;
Reeve Victor Baraniuk called the meeting to order at 9:00 am.
Adoption of Agenda;
Resolution No. 242/09
Moved by Councillor Woloshen
Seconded by Councillor Maduke
Be It Resolved That the agenda be adopted.
CARRIED
Adoption of Minutes;
Resolution No. 243/09
Moved by Councillor Nylen
Seconded by Councillor Maduke
Be It Resolved That the Minutes of the Regular Meeting of September 9th, 2009 and the special meeting of October 7th, 2009 be adopted as circulated.
CARRIED
PUBLIC HEARING;
Orr/Thomas – Application for Conditional Use 9:15 am;
Resolution No. 244/09
Moved by Councillor Synchyshyn
Seconded by Councillor Maduke
Be It Resolved That the Council for the Rural Municipality of Clanwilliam recess the Regular Meeting of Council at 9:15 am to sit as a Public Hearing for application for Conditional Use.
CARRIED
Resolution No. 245/09
Moved by Councillor Maduke
Seconded by Councillor Nylen
Be It Resolved That the Public Hearing does now adjourn at 9:25 am and that Council continue with the Regular Meeting.
CARRIED
Resolution No. 246/09
Moved by Councillor Synchyshyn
Seconded by Councillor Nylen
Whereas Kathy Orr & Linda Thomas, owners of the property legally described as NW ½ Sec. 18-18-17WPM in the Rural Municipality of Clanwilliam, and located approximately 4 miles East and 2 miles North of Erickson and ½ mile North of PR 262 on Pacey Lake Road, have applied to the Council in accordance with Section 53 of The Planning Act for approval of a Conditional Use in order to provide for an Eco-Tourism Ranch in accordance with the provisions of the Rural Municipality of Clanwilliam’s Zoning By-law No. 1313-86;
And after careful consideration of the application and any representations made for or against the proposed Conditional Use sought by the applicant, the Council for the Rural Municipality of Clanwilliam in a meeting duly assembled this 14th day of October 2009,
APPROVE the said Application for Conditional Use.
Approval is given subject to the following conditions:
That a zoning bylaw amendment be applied for and that there be a distance of 60ft between cottages and that holding tanks be installed for each unit.
That a conditional use also be applied for and that cabins be inspected to have a fire alarm system.
CARRIED
Finance;
List of Accounts for Approval;
Resolution No. 247/09
Moved by Councillor Woloshen
Seconded by Councillor Maduke
Be It Resolved That Council approve the payment of the September 2009 accounts as recommended by the Finance Committee and as represented by cheque no.’s 4177 to 4235 inclusive and totalling $ 49,631.59 from the General Account of the R.M. of Clanwilliam.
Be It Further Resolved That Cheque 4216 between removed from the list of accounts to be voted on separately.
CARRIED
Councillor Woloshen declared an interest in the following matter and left the Council chambers for the discussion and the vote.
Resolution No. 248/09
Moved by Councillor Nylen
Seconded by Councillor Maduke
Be It Resolved That Council authorize the payment of cheque # 4216 in the amount for $1825.00 to Les Woloshen work on RM quarter (Solar Watering project)
CARRIED
Councillor Woloshen returned to the Council Chambers for the remainder of the meeting.
Approval of Council Indemnities;
Resolution No. 249/09
Moved by Councillor Woloshen
Seconded by Councillor Synchyshyn
Be It Resolved That Council for the Rural Municipality of Clanwilliam approve the September 2009 indemnities and expenses for members of Council as follows:
Reeve Victor Baraniuk $ 450.00;
Councillor Jim Nylen $ 300.00;
Councillor Les Woloshen $ 400.00;
Councillor Dave Maduke $ 400.00;
Councillor Mitch Synchyshyn $ 300.00.
CARRIED
Financial Statement – September 30, 2009;
Resolution No. 250/09
Moved by Councillor Nylen
Seconded by Councillor Maduke
Be It Resolved That Council for the Rural Municipality of Clanwilliam approve the Unaudited Financial Statement for the Month of September 2009 as presented.
CARRIED
BOARD OF REVISION – 10:00am;
Mr. Brian Sytnick, Assessor and Mr. Keith Gares, Complainant were sworn in by the C.A.O.
Resolution No. 251/09
Moved by Councillor Maduke
Seconded by Councillor Synchyshyn
Be It Resolved That Council for the Rural Municipality of Clanwilliam recess the Regular Meeting at 10:00am to sit as the Board of Revision.
CARRIED
Resolution No. 252/09
Moved by Councillor Woloshen
Seconded by Councillor Maduke
Be It Resolved That the assessment on Roll#15300 being the SW 33-17-17W be reduced by 42,000 for a total assessed valued of 190,400 at its unfinished state.
CARRIED
Resolution No. 253/09
Moved by Councillor Nylen
Seconded by Councillor Woloshen
Be It Resolved That the Board of Revision does now adjourn and the Council for the Rural Municipality of Clanwilliam reconvene the Regular Meeting of Council.
CARRIED
Resolution No. 254/09
Moved by Councillor Maduke
Seconded by Councillor Synchyshyn
Be It Resolved That Council for the Rural Municipality of Clanwilliam adopt the decisions of the Board of revision.
CARRIED
New Business;
Resolution No. 255/09
Moved by Councillor Maduke
Seconded by Councillor Synchyshyn
Be It Resolved That Council for the Rural Municipality of Clanwilliam authorize additions to the roll as follows:
|
Roll# |
Legal Description |
Amount |
Reason |
|
6200 |
DESC SE 13-17-17W |
$207.86 |
New Garage eff Aug 09 |
|
6350 |
DESC SW 13-17-17W |
$96.06 |
Split 6.93 A from R6300 |
|
9000 |
DESC SW19-17-17W |
$240.16 |
2nd res/guest Jun 09 |
|
45000 |
DESC SW 2-18-17W |
$173.59 |
new detach garage Jun 09 |
|
45500 |
DESC SW 3-18-17W |
$134.67 |
new farm shop Jun 09 |
|
73400 |
SE 15-18-18W |
$166.39 |
farm storage soft walled Jun 09 |
|
79786 |
43-1-31257 |
$2,141.65 |
new residence Jun 09 |
|
89820 |
1-4536, SITE 4 |
$446.01 |
mobile moved on Aug 09 |
|
89985 |
1-4536, SITE 36 |
$497.35 |
Cottage add/reno Aug 09 |
|
92850 |
1-4536, SITE 110 |
$317.52 |
cottage renovations Jan 09 |
|
99814 |
7-2-36558 |
$626.03 |
new residence Oct 09 |
|
100500 |
DESC A-38208 |
$412.51 |
cottage added Jun 09 |
|
103200 |
DESC SW 36-18-18W |
$781.24 |
new cottage built Mar 09 |
CARRIED
Resolution No. 256/09
Moved by Councillor Nylen
Seconded by Councillor Woloshen
Be It Resolved That Council for the Rural Municipality of Clanwilliam authorize the cancellation of 2009 taxes as follows:
|
Roll# |
Legal Description |
Amount |
Reason |
|
6300 |
desc sw 13-17-17w |
-$21.98 |
Split 6.93 A to Roll 6350 Jun 09 |
|
16700 |
desc ne 36-17-17w |
-$526.95 |
Site 15 demolished Jun 08 |
|
32640 |
6-25461 |
-$411.74 |
Use Changed 60 T to 10 T Jan 09 |
|
79714 |
7-1-31257 |
-$952.70 |
Cabin removed Sep 08 |
|
79718 |
9-1-31257 |
-$587.68 |
Cabin removed Jun 09 |
|
79750 |
25-1-31257 |
-$806.45 |
Residence removed Jan 09 |
|
79766 |
33-1-31257 |
-$614.10 |
cabin demolished Aug 08 |
|
79780 |
40-1-31257 |
-$94.72 |
cottage removed Aug 08 |
|
79786 |
43-1-31257 |
-$1,330.40 |
cabin removed May 08 |
CARRIED
Resolution No. 257/09
Moved by Councillor Synchyshyn
Seconded by Councillor Woloshen
Whereas Roll No. 89945.000 is eligible for the Manitoba Education Property Tax Credit Advance;
And Whereas a rebate amount of $650.00 has been forward to the RM of Clanwilliam for the 2009 year;
Therefore Be It Resolved That a refund in the amount of $650.00 be paid to the property owner of roll No. 89945.
CARRIED
Resolution No. 258/09
Moved by Councillor Maduke
Seconded by Councillor Synchyshyn
Whereas it is necessary for the R.M. of Clanwilliam to amend signing authority for the Cemetery Trust Fund, Erickson Credit Union Account Number 35905;
Be It Resolved that signing authority be given to Reeve Victor Baraniuk, Mayor Cate Watrous of the Town of Erickson and CAO Kat Bridgeman.
CARRIED
Resolution No. 259/09
Moved by Councillor Woloshen
Seconded by Councillor Synchyshyn
Be It Resolved That the C.A.O. be authorized to represent the RM of Clanwilliam on all transactions pertaining to the Web Record of Employment Program.
CARRIED
Resolution No. 260/09
Moved by Councillor Maduke
Seconded by Councillor Synchyshyn
Be It Resolved That the following be authorized to attend the 11th Annual Convention in Brandon from November 23rd – 26th, 2009; Council as a Whole; CAO K. Bridgeman;
Be It Further Resolved That Council authorize the payment of any expenses incurred in accordance with the Indemnity By-law.
CARRIED
Resolution No. 261/09
Moved by Councillor Nylen
Seconded by Councillor Maduke
Be It Resolved That Council agree to donate the used metal siding currently being stored behind the Firehall, to the Little Valley Jamboree committee for the building of an 18-22ft structure to be used as an alternative to renting a tent.
CARRIED
Resolution No. 262/09
Moved by Councillor Woloshen
Seconded by Councillor Nylen
Be It Resolved That Council for the RM of Clanwilliam consent to revive the Erickson/Clanwilliam CDC.
CARRIED
Resolution No. 263/09
Moved by Councillor Woloshen
Seconded by Councillor Maduke
Be It Resolved That Council agree that a policy be enforced requesting that staff not smoke at the front entrance.
CARRIED
Resolution No. 264/09
Moved by Councillor Nylen
Seconded by Councillor Maduke
Be It Resolved That Council agree to pursue the recovery of the $2500.00 shortfall on the Hay contract between the RM of Clanwilliam and the Town of Erickson and Mr. William Pelk.
Be It Further Resolved That an application be made through Small Claims Court.
CARRIED
Resolution No. 265/09
Moved by Councillor Maduke
Seconded by Councillor Woloshen
Be It Resolved That Council agree to donate 50% of the cost of the Erickson Legion Hall $200.00 rental for the ARHA Flu Clinic on November 3rd, 2009.
DEFEATED
Resolution No. 266/09
Moved by Councillor Nylen
Seconded by Councillor Woloshen
Be It Resolved That Council authorize the WDG attendant to have a hoe at the site to dig a new shingle pit and clean out the old one;
Be It Further Resolved that Council authorize 2 semi-loads of gravel for the Waste Disposal Grounds.
CARRIED
Resolution No. 267/09
Moved by Councillor Maduke
Seconded by Councillor Nylen
Be It Resolved That Council authorize the spending of $1000.00 on a heating unit for the attendant building at the Waste Disposal Grounds.
CARRIED
Resolution No. 268/09
Moved by Councillor Maduke
Seconded by Councillor Synchyshyn
Be It Resolved That Council authorize the purchase of the Chart of Accounts Conversion Program from Munisoft at a cost of $ 495.00 + taxes;
Be It Further Resolved That the cost be split with the Town of Erickson.
CARRIED
Resolution No. 269/09
Moved by Councillor Woloshen
Seconded by Councillor Synchyshyn
Be It Resolved That Council authorize the cleaning out of a plugged culvert between 5 & 32-17-18.
CARRIED
Resolution No. 270/09
Moved by Councillor Maduke
Seconded by Councillor Woloshen
Whereas Council has received correspondence from MB Energy and Mines regarding SW ¼ 7-18-17W;
Therefore Be It Resolved That Council authorize the use of a cat and scraper to repair the area in non-compliance at a cost not to exceed $7500.00
CARRIED
Resolution No. 271/09
Moved by Councillor Woloshen
Seconded by Councillor Maduke
Be It Resolved That Council recess the Council meeting at 1:10pm to tour RM sites.
CARRIED
Resolution No. 272/09
Moved by Councillor Nylen
Seconded by Councillor Maduke
Be It Resolved That Council resume the regular meeting at 2:50pm.
CARRIED
Committee Reports;
Council Reports;
Reeve V. Baraniuk reported on the following matters;
- H1N1 Planning clinic in Souris;
Councillor D. Maduke reported on the following matters;
- MARR meeting;
Councillor J. Nylen reported on the following matters;
- culvert at Gronback;
Resolution No. 273/09
Moved by Councillor Woloshen
Seconded by Councillor Maduke
Be It Resolved That Council authorize the installation of an 18” culvert on Gronback Road.
CARRIED
Councillor L. Woloshen reported on the following matters;
- Light at Scandinavian well;
- Workplace Safety;
- Heritage Committee meeting;
- Solar Watering system;
Resolution No. 274/09
Moved by Councillor Synchyshyn
Seconded by Councillor Nylen
Be It Resolved That Council authorize L. Woloshen to purchase a Dust til Dawn yard light for the Scandinavian well from Princess Auto.
CARRIED
Chief Administrative Officer Report;
The Chief Administrative Officer advised Council of the following;
- Holiday request;
Resolution No. 275/09
Moved by Councillor Maduke
Seconded by Councillor Synchyshyn
Be It Resolved That K. Bridgeman be authorized to take holidays on Nov 13th, 30th, Dec 1st, 2nd, and 24th.
CARRIED
Correspondence;
a) J. Robinson – 5 Gronback; - Drainage issue – work in progress
b) Parkland Home Committee rep;
c) Request from the RM of Harrison;
d) ARHA – H1N1 Flu Clinic Planning;
e) Rolling River School Division 2010/11 Budget meeting Invitation;
f) RCMP meetings at AMM Convention;
g) MB Conservation – Livestock Operations;
h) Nordic Inn Viking Classic;
i) MB Planning Conference;
j) Minister of State Transport;
k) AMM – Province –wide Ejector Ban;
l) RM of Park – Notice of Public Hearing;
m) Royal Canadian Legion – Annual Wreath Order;
Resolution No. 276/09
Moved by Councillor Maduke
Seconded by Councillor Nylen
Be It Resolved That Council agree to order a wreath for the upcoming Remembrance Day Programs at a cost of $37.00.
CARRIED
n) RCMP – Planning for Safer Communities meeting;
- o) ARHA – Flue Clinic location/date;
p) MB Women’s Institute – Sponsorship request;
q) Remembrance Day ad;
Resolution No. 277/09
Moved by Councillor Woloshen
Seconded by Councillor Nylen
Be It Resolved That Council agree to place a Remembrance Day ad in the South Mountain Press.
CARRIED
Resolution No. 278/09
Moved by Councillor Woloshen
Seconded by Councillor Synchyshyn
Be It Resolved That Council agree to allow Mr. D. Mazier to install a 20ft (18-24”) culvert at the front of his property at Otter Lake, in the existing ditch.
Be It Further Resolved That all costs associated with the installation and any required maintenance be the responsibility of the property owner.
CARRIED
Adjournment;
Resolution No. 279/09
Moved by Councillor
Seconded by Councillor
Be It Resolved That the Regular Council Meeting does now adjourn at 3:40pm; next meeting to be scheduled for Thursday, November 12th, 2009 at 9:00 am.
CARRIED
____________________________ ____________________________
Reeve Chief Administrative Officer