RURAL MUNICIPALITY OF CLANWILLIAM
REGULAR MEETING MINUTES
Wednesday, August 10th, 2011
The Council for the RM of Clanwilliam held its regular meeting duly assembled in the Council Chambers of the Town of Erickson on Wednesday, August 10th, 2011 at 9:00am.
Members Present: Reeve Victor Baraniuk
Councillor Jim Nylen
Councillor Dave Maduke
Councillor Les Woloshen
Councillor Kristy Vermiere
C.A.O. Kat Bridgeman
- Call to Order;
Reeve Victor Baraniuk called the meeting to order at 9:10 am.
- 2. Adoption of the Agenda;
Resolution No. 157/11
MADUKE - VERMIERE
Be It Resolved That the agenda be adopted as presented.
CARRIED
- 3. Adoption of the Minutes;
a) Regular Minutes – July 13th, 2011;
b) Special Minutes – July 21st, 2011;
c) Special Minutes – August 3rd, 2011;
Resolution No. 158/11
MADUKE - NYLEN
Be It Resolved That Council adopt the regular meeting of July 13th and the special meeting of July 21st and August 3rd as circulated.
CARRIED
- 4. Delegation;
a) Bernice McKay, Sharon Foster – Ditch Lake – 9:30am;
Ms McKay and Mrs. Foster attended the meeting to discuss their concerns regarding the condition of the road leading into the Ditch Lake area.
- 5. Finance;
a) List of Accounts;
Resolution No. 159/11
MADUKE - VERMIERE
Be It Resolved That Council approve the payment of the July 2011 accounts as recommended by the Finance Committee and represented by cheque no.’s 5465 to 5524 inclusive and totalling $59,211.83 from the General Account of the R.M. of Clanwilliam.
Be It Further Resolved That Cheque 5499 in the amount of $1000.00 be removed from the list of accounts
CARRIED
Reeve Baraniuk declared an interest on Cheque No. 5499 and left the Council Chamber for the discussion and vote. Deputy Reeve Nylen took the Chair.
Resolution No. 160/11
MADUKE - WOLOSHEN
Be It Resolved That Cheque 5499 in the amount of $1000.00 to Victor Baraniuk be passed for payment.
CARRIED
Reeve Baraniuk came back into the Council Chambers and took the chair.
b) Approval of Council Indemnities;
Resolution No. 161/11
WOLOSHEN - MADUKE
Be It Resolved That Council for the Rural Municipality of Clanwilliam approve the July 2011 indemnities and expenses for members of Council as follows:
Reeve Victor Baraniuk $ 450.00
Councillor Jim Nylen $ 550.00
Councillor Dave Maduke $ 575.00
Councillor Les Woloshen $ 350.00
Councillor Kristy Vermiere $ 350.00
CARRIED
c) Financial Statement – July 2011;
Resolution No. 162/11
NYLEN - VERMIERE
Be It Resolved That Council approve the Unaudited Financial Statement for the Month of July 2011 as presented.
CARRIED
- 6. New Business;
a) Local Improvement Plan – Pumper Truck;
Resolution No. 163/11
NYLEN - WOLOSHEN
Whereas the Erickson & District Fire Department is currently operating a pumper truck that has exceeded its useful lifespan;
And Whereas the Fire Department has made a request to Council to purchase a new International Crew-Cab Fire Apparatus;
And Whereas Council deems it in the best interest of the municipality to proceed with the purchase of a new pumper truck;
Therefore Be It Resolved That Council proceed with a Local Improvement Plan to fund the cost.
CARRIED
b) Taxes Added;
Resolution No. 164/11
VERMIERE - MADUKE
Be It Resolved That Council for the Rural Municipality of Clanwilliam authorize additions to the roll as follows:
Roll# Legal Description Amount Reason_______________
33984.000 43-1-48448 $ 157.70 Added Cottage
34064.000 83-1-48448 $ 166.42 Added Garage
34078.000 90-1-48448 $ 1675.72 Added new cottage
61300.000 Des SW21-18-17W $ 4212.49 New Residence
79706.000 3-1-31257 $ 147.00 New Addition
79770.000 45-1-31257 $ 64.26 Added Garage
99800.000 Des NE30-18-18W $ 515.92 Added House and Shed
___________________________________________________________
Total $6939.51
CARRIED
c) Taxes Cancelled;
Resolution No. 165/11
NYLEN - MADUKE
Be It Resolved That Council for the Rural Municipality of Clanwilliam authorize the cancellation of taxes to the roll as follows:
Roll# Legal Description Amount Reason_______________
34008.000 55-1-48448 $ 107.52 Removed Mobile Home
35500.000 204-3-48448 $ 305.28 Removed Cottage
35640.000 208-3-48448 $ 157.09 Removal of Trailers
38560.000 122-5-48448 $ 453.82 Cottage on new roll
56300.000 Des NE10-18-17W $ 241.92 Removed Mobile Home
102100.000 Des SW34-18-18W $ 468.09 Removed Cottage
102200.000 Des SW34-18-18W $ 856.86 Building reduced to shell
___________________________________________________________
Total $2590.58
d) Employment Contract – Grader Operator;
Resolution No. 166/11
VERMIERE - MADUKE
Be It Resolved That Council approve an employment contract for Fred Michalchuk.
CARRIED
e) Request to purchase used culvert; Letter to be sent
f) Vet Board – Reserve Transfer;
Resolution No. 167/11
NYLEN - WOLOSHEN
Be It Resolved That $2153.96 be transferred from the Vet Clinic Reserve to General Operating Fund as per the 2011 Financial Plan to cover the cost of the Veterinary Services annual levy.
CARRIED
g) Brewer request;
h) Readjustment of culvert – NW13-17-17;
Resolution No. 168/11
VERMIERE - MADUKE
Be It Resolved That Council approve the readjustment of an incorrectly installed culvert between 13 & 14-17-17W
CARRIED
- 7. Unfinished Business;
a) Montgomery Subdivision;
- 8. Committee Reports;
a) Council reports;
Councillor Maduke reported on the following:
- Rec Commission meeting;
- Recycling meeting;
Councillor Woloshen reported on the following;
- Culvert installation and repairs;
- Workshop update – need for specs in order to tender out;
Councillor Nylen reported on the following;
- Planning District meeting;
Reeve Baraniuk reported on the following matters:
- Planning District meeting;
b) Chief Administrative Officer Report;
- Quote for flap gates;
- Tax relief program;
- Insurance claim;
- 9. Correspondence;
a) Notice of Public Hearing – Brandon School Division;
b) V. Shemeliuk, EMO Coordinator – Tabletop exercise;
10. Adjournment;
Resolution No. 169/11
NYLEN - WOLOSHEN
Be It Resolved that the Regular Council Meeting does now adjourn at 2:00 pm;
Next meeting scheduled for Wednesday, September 14th, 2011 at 9:00am.
CARRIED
____________________________ ____________________________
Reeve Chief Administrative Officer