RURAL MUNICIPALITY OF CLANWILLIAM
REGULAR MEETING- MINUTES
WEDNESDAY, AUGUST 11TH, 2010
The Council of the Rural Municipality of Clanwilliam held its regular meeting duly assembled in the Council Chambers of the Town of Erickson on Wednesday, August 11, 2010 at 9:00 am.
Members Present: Reeve Victor Baraniuk;
Councillor Jim Nylen;
Councillor Dave Maduke;
Councillor Les Woloshen;
Councillor Mitch Synchyshyn;
CAO Kat Bridgeman;
- Call to Order;
Reeve Baraniuk called the meeting to order at 9:00 pm.
- Adoption of the Agenda;
Resolution No. 202/10
SYNCHYSHYN - WOLOSHEN
Be It Resolved That the agenda be adopted as presented.
CARRIED
- Adoption of Minutes;
a) Regular Meeting – July 14th, 2010;
Resolution No. 203/10
NYLEN - WOLOSHEN
Be It Resolved that Council adopt the minutes of the Regular Meeting of July 14th, 2010 as circulated.
CARRIED
- Finance;
a) List of Accounts for Approval;
Resolution No. 204/10
Synchyshyn - woloshen
Be It Resolved That Council approve the payment of the July 2010 accounts as recommended by the Finance Committee and as represented by cheque no.’s 4757 to 4810 inclusive and totalling $ 49,991.09 from the General Account of the R.M. of Clanwilliam.
CARRIED
b) Approval of Council Indemnities;
Resolution No. 205/10
NYLEN - SYNCHYSHYN
Be It Resolved That Council approve the indemnities and expenses for council members for July 2010 as follows:
Reeve Victor Baraniuk $ 424.00;
Councillor Jim Nylen $ 300.00;
Councillor Dave Maduke $ 355.70;
Councillor Les Woloshen $ 300.00;
Councillor Mitch Synchyshyn $ 300.00.
CARRIED
c) Financial Statement – July 2010;
Resolution No. 206/10
MADUKE - NYLEN
Be It Resolved That Council for the Rural Municipality of Clanwilliam approve the Unaudited Financial Statement for the Month of July 2010 as presented.
CARRIED
- Delegations and Petitions;
a) Reg Montgomery – 10:15am;
Mr. Reg Montgomery attended the meeting to discuss with Council the proposed changes to the Otter Lake subdivision.
- New Business;
a) Auditor Appointment;
Resolution No. 207/10
WOLOSHEN - SYNCHYSHYN
Whereas it is necessary for the R.M. of Clanwilliam to engage an auditor for the review of the 2010 fiscal year;
Be It Resolved that the R.M. of Clanwilliam will hire the accounting firm of Meyers, Norris and Penny to conduct this audit.
CARRIED
b) Viking Classic Golf Tournament – donation request;
Resolution No. 208/10
NYLEN - WOLOSHEN
Be It Resolved That Council agree to donate 40 pens, 2 Hoodies, and 2 slingpacks to the 2nd Annual Viking Classic Golf Tournament.
CARRIED
c) Photocopy Charges;
Resolution No. 209/10
SYNCHYSHYN - MADUKE
Be It Resolved That Council agree to charge the photocopy rates out as follows:
Black copy per page: $0.50
Color copy per page: $1.00
CARRIED
- Public Hearings;
a) Wikdahl, Henry & Betty – Variation Order & Cond. Use– 9:30am;
Resolution No. 210/10
SYNCHYSHYN - NYLEN
Be It Resolved That the Council for the Rural Municipality of Clanwilliam recess the Regular Meeting of Council at 9:35 am to sit as a Public Hearing to hear application for Variation and Conditional Use.
CARRIED
Resolution No. 211/10
SYNCHYSHYN - MADUKE
Be It Resolved That the Public Hearing does now adjourn at 9:40 am and that Council continue with the Regular Meeting.
CARRIED
Resolution No. 212/10
Nylen - woloshen
Whereas Henry & Betty Wikdahl owners of the property legally described as Pt. SE ¼ 16-18-18 WPM in the Rural Municipality of Clanwilliam, and located at the crossroads of Municipal Rd. 104N and Provincial Hwy. 262, has applied to the Council in accordance with Section 53 of The Planning Act for approval of a Conditional Use in order to provide for the location of a Non-Farm Single Family Dwelling within the “A80” General Agricultural Zone, in accordance with the provisions of the Rural Municipality of Clanwilliam’s Zoning By-law No. 1313-86;
And after careful consideration of the application and any representations made for or against the proposed Conditional Use sought by the applicant, the Council for the Rural Municipality of Clanwilliam in a meeting duly assembled this 11th day of August 2010.
APPROVE the said Application for Conditional Use.
CARRIED
Resolution No. 213/10
SYNCHYSHYN - MADUKE
Whereas: Henry & Betty Wikdahl owners of the property legally described as being;
SE ¼ 16-18-18
and located in the Rural Municipality of Clanwilliam, applied to the Council in accordance with Section 55(1) of The Planning Act, to vary the minimum requirements of the Rural Municipality of Clanwilliam’s Zoning By-law No. 1313-86 as amended as it applies to this property, as follows:
To vary the Minimum Requirements for:
Reduce required distance of 1320 feet for existing livestock confinement to 780 feet from house.
For the purpose of: To allow for existing livestock confinement located on SW ¼ 15-18-18 so that it may conform to the Rural Municipality of Clanwilliam Zoning By-Law No. 1313-86 as amended.
And after careful consideration of the application and any representations made for or against the variation sought by the applicant, the Council of the Rural Municipality of Clanwilliam, in a meeting duly assembled this 13th day of April 2010.
Approved the said Application for Variation
Approval is given subject to the following conditions: N/A
This variation order shall expire if not acted upon within 12 months of the date of approval. Prior to the expiry of the 12 month approval period, it may be extended for only one additional period not exceeding 12 months, at the discretion of Council.
CARRIED
New Business cont’d…
d) Harassment policy;
Resolution No. 214/10
NYLEN - SYNCHYSHYN
Be It Resolved That Council adopt the Workplace Harassment Prevention Policy as presented.
CARRIED
e) Fridge for Fire Department;
Resolution No. 215/10
SYNCHYSHYN - MADUKE
Be It Resolved That Council approve the purchase of a fridge from Carrousel Trading for the Fire Department;
Be It Further Resolved That the cost be split with the Town.
CARRIED
f) Culvert at Ditch Lake;
Resolution No. 216/10
NYLEN - WOLOSHEN
Be It Resolved That Council authorize the installation of an 18” culvert on Gronback Drive.
CARRIED
g) Ken Beatty Construction Invoice;
Resolution No. 217/10
MADUKE - NYLEN
Be It Resolved That Council approve the payment of cheque No. 4811 in the amount of $46,425.42 to Ken Beatty Construction for Gravelling.
CARRIED
h) I. Edye approach;
Resolution No. 218/10
SYNCHYSHYN - WOLOSHEN
Be It Resolved That Council approve the reimbursement of $428.40 to Iain Edye for the building of an approach.
CARRIED
Public Hearings cont’d…
b) Beatty, Venton & Marlene – Variation & Conditional Use – 10:00am
Resolution No. 219/10
NYLEN - MADUKE
Be It Resolved That the Council for the Rural Municipality of Clanwilliam recess the Regular Meeting of Council at 10:00 am to sit as a Public Hearing to hear application for Variation and Conditional Use.
CARRIED
Resolution No. 220/10
NYLEN - MADUKE
Be It Resolved That the Public Hearing does now adjourn at 10:20 am and that Council continue with the Regular Meeting.
CARRIED
Resolution No. 221/10
SYNCHYSHYN - NYLEN
Whereas: Venton & Marlene Beatty owners of the property legally described as being;
PT. NE ¼ Sec. 30-18-18 WPM
and located in the Rural Municipality of Clanwilliam, applied to the Council in accordance with Section 55(1) of The Planning Act, to vary the minimum requirements of the Rural Municipality of Clanwilliam’s Zoning By-law No. 1313-86 as amended as it applies to this property, as follows:
To vary the Minimum Requirements for:
To reduce minimum site requirement from 80 acres to 75 acres for an agricultural activity within the A80 zone.
For the purpose of: To conform to the Rural Municipality of Clanwilliam Zoning By-Law No. 1313-86 as amended.
And after careful consideration of the application and any representations made for or against the variation sought by the applicant, the Council of the Rural Municipality of Clanwilliam, in a meeting duly assembled this 11th day of August 2010.
Approved the said Application for Variation
Approval is given subject to the following conditions: N/A
This variation order shall expire if not acted upon within 12 months of the date of approval. Prior to the expiry of the 12 month approval period, it may be extended for only one additional period not exceeding 12 months, at the discretion of Council.
CARRIED
Resolution No. 222/10
WOLOSHEN - SYNCHYSHYN
Whereas Venton & Marlene Beatty owners of the property legally described as Pt. NE ¼ Sec. 30-18-18WPM in the Rural Municipality of Clanwilliam, and located at the north end of Ditch Lake, has applied to the Council in accordance with Section 53 of The Planning Act for approval of a Conditional Use in order to provide for the location of a Non-Farm Single Family Dwelling within the “A80” General Agricultural Zone, in accordance with the provisions of the Rural Municipality of Clanwilliam’s Zoning By-law No. 1313-86;
And after careful consideration of the application and any representations made for or against the proposed Conditional Use sought by the applicant, the Council for the Rural Municipality of Clanwilliam in a meeting duly assembled this 11th day of August 2010,
APPROVE / DENY the said Application for Conditional Use.
Approval is given subject to the following conditions:
1) Setbacks of 200 feet for dwellings and 100 feet to be observed as a natural vegetation buffer from the high water line of Ditch Lake.
CARRIED
- Unfinished Business;
a) Montgomery subdivision;
Resolution No. 233/10
MADUKE - SYNCHYSHYN
Be It Resolved That Council amend condition (l) in the proposal to subdivide Pt. S ½ 35-17-18 & SW ¼ 36-17-18 being Block 2, 3, 4 & 5, Plan 48448 NLTO as follows:
That Lot 7, Block 6 be deleted and shown as part of Lot 26, Block 6
That Lot 8, Block 6 remain as a proposed lot
Be It Further Resolved That the Public road running along the south side of Block 1 be turned into a lot.
CARRIED
- Committee Reports;
a) Council Reports;
Reeve Victor Baraniuk reported on the following matters;
- Planning District meeting;
- Rossburn Trail Association meeting;
Resolution No. 224/10
NYLEN - WOLOSHEN
Be It Resolved That Council authorize the cleaning out of wood along the Rossburn Trail bridge on 7-18-18.
CARRIED
Councillor Dave Maduke reported on the following matters;
- South Mountain Recycling meeting;
Councillor Mitch Synchyhsyn reported on the following matters;
- Vet Board meeting;
b) Chief Administrative Officer Report;
The Chief Administrative Officer advised Council of the following;
- Controlled entities, 2009 audit;
- Fencing project at Waste Disposal Grounds
- Correspondence;
a) MB Hydro – Bipole III Transmission Project;
b) MB 4-H Council – Donation request;
c) Assiniboine Municipal Health Committee – letter of support;
- Adjournment;
Resolution No. 225/10
WOLOSHEN - NYLEN
Be It Resolved that the Regular Council Meeting does now adjourn at 11:40 am
Next meeting scheduled for Wednesday, September 8th, 2010 at 9:00 am.
CARRIED
____________________________ ____________________________
Reeve Chief Administrative Officer