RURAL MUNICIPALITY OF CLANWILLIAM
REGULAR MEETING- MINUTES
WEDNESDAY, NOVEMBER 10TH, 2010
The Council of the Rural Municipality of Clanwilliam held its regular meeting duly assembled in the Council Chambers of the RM of Clanwilliam on Wednesday, November 10th, 2010 at 9:00 am.
Members Present: Reeve Victor Baraniuk;
Councillor Jim Nylen;
Councillor Dave Maduke;
Councillor Les Woloshen;
CAO Kat Bridgeman;
- Call to Order;
Reeve Baraniuk called the meeting to order at 9:10 pm.
- Adoption of the Agenda;
Resolution No. 273/10
NYLEN - WOLOSHEN
Be It Resolved That the agenda be adopted as presented.
CARRIED
- Adoption of Minutes;
Resolution No. 274/10
WOLOSHEN - MADUKE
Be It Resolved That the Minutes of the Regular Meeting of October 13th, 2010 and the Special Meeting Minutes of October 26th, 2010 be adopted as circulated.
CARRIED
- Delegations and Petitions;
a) Cal Cuthbert, Ducks Unlimited – 9:15am
Mr. Cal Cuthbert attended the meeting to discuss with Council the replacing of a control on Lake Josepha. Agreements have been obtained by the affected land owners.
b) Joyce Robinson, Grant Warrener – 9:30am;
Mrs. Joyce Robinson and Mr. Grant Warrener attended the meeting to discuss beaver problems with Council. Options for alleviating the flooding of hay land were discussed. Availability of trappers, and the bounty on beaver were also discussed.
- Finance;
a) List of Accounts for Approval;
Resolution No. 275/10
MADUKE - NYLEN
Be It Resolved That Council approve the payment of the October 2010 accounts as recommended by the Finance Committee and as represented by cheque no.’s 4944 to 5007 inclusive and totalling $ 46,866.45 from the General Account of the R.M. of Clanwilliam.
CARRIED
b) Approval of Council Indemnities;
Resolution No. 276/10
NYLEN - WOLOSHEN
Be It Resolved That Council for the Rural Municipality of Clanwilliam approve the October 2010 indemnities and expenses for members of Council as follows:
Reeve Victor Baraniuk $ 400.00
Councillor Jim Nylen: $ 350.00
Councillor Dave Maduke: $ 350.00
Councillor Les Woloshen: $ 450.00
Councillor Mitch Synchyshyn: $ 300.00
CARRIED
c) Financial Statement - October, 2010;
Resolution No. 277/10
WOLOSHEN - NYLEN
Be It Resolved That Council for the Rural Municipality of Clanwilliam approve the Unaudited Financial Statement for the Month of October 2010 as presented.
CARRIED
- By-Laws;
a) Bylaw No. 1481-10 – Close municipal road;
Resolution No. 278/10
MADUKE - WOLOSHEN
Be It Resolved That By-law No. 1481-10 being a By-Law to close a municipal road and authorize the sale of land be read a third time, be signed by the Reeve, and affixed with the Corporate Seal.
CARRIED
b) Bylaw 1482-10 – amendment to 1313-86;
Resolution No. 279/10
MADUKE - NYLEN
Be It Resolved That By-law No. 1482-10 being a By-Law of the Rural Municipality of Clanwilliam to amend Zoning Bylaw 1313-86, as amended be given first reading.
CARRIED
c) Bylaw 1466/07 – Indemnity; TABLED
d) Bylaw 1483/10 – Organizational;
Resolution No. 280/10
MADUKE - NYLEN
Be It Resolved That By-law No. 1483-10 being a By-Law to govern the organization of the Rural Municipality of Clanwilliam and the committees thereof be given first reading.
CARRIED
Resolution No. 281/10
WOLOSHEN - NYLEN
Be It Resolved That By-law No. 1483-10 being a By-Law to govern the organization of the Rural Municipality of Clanwilliam and the committees thereof be read a second time.
CARRIED
e) Bylaw 1484/10 – Procedural;
Resolution No. 282/10
WOLOSHEN - MADUKE
Be It Resolved That By-law No. 1484-10 being a By-Law to regulate the proceedings and conduct of the Council and the committees thereof be given first reading.
CARRIED
Resolution No. 283/10
MADUKE - NYLEN
Be It Resolved That By-law No. 1484-10 being a By-Law to regulate the proceedings and conduct of the Council and the committees thereof be read a second time.
CARRIED
- New Business;
a) Credit Line resolution – Credit Union;
Resolution No. 284/10
MADUKE - WOLOSHEN
Whereas the Council deems it necessary to enter into arrangements with the Erickson Credit Union Limited (the “Credit Union”) to borrow money for operating expenses for the fiscal year ending on December 31st, 2011;
And Whereas the amount collected by the Municipality in taxes and grants in lieu of taxes in the fiscal year ending December 31st, 2010 was greater than $200,000.00;
And Whereas it is anticipated that the Municipality may need to borrow up to $200,000.00 from the Credit Union;
Now Therefore Be It Resolved That the Municipality do borrow from the Credit Union, by way of line of credit agreement, promissory note or notes or otherwise, the sum of $200,000.00, together with the interest at the rate of one quarter of one % per cent per annum below the Prime Rate of the Credit Union;
And Be It Further Resolved That the Municipality do mortgage and pledge to the amount borrowed from the Credit Union;
And Be It Further Resolved That the Municipality undertake to deposit all taxes to be collected by it with the Credit Union as security for repayment, but the Credit Union will not be restricted to the taxes for repayment, will not be required to wait for collection of the taxes before it is repaid nor will it be required to see that the taxes are deposited or applied;
And Be It Further Resolved That the Chief Administrative Officer and the Reeve are authorized to execute, on behalf of the Municipality, all documents necessary to give effect to the foregoing;
And Be It Further Resolved That all amounts so borrowed and interest will be repaid to the Credit Union within the current year.
CARRIED
b) Committee Appointments;
Resolution No. 285/10
WOLOSHEN – NYLEN
Be It Resolved That the following committee and board appointments be made for November 2010 to October 31st, 2011:
|
COUNCIL COMMITTEES |
|
|
Deputy Reeve |
Nylen |
|
Board of Revision |
Council as a Whole |
|
Environmental Health Services Committee |
Maduke |
|
Legislative and Finance Committee |
Maduke |
|
Personnel and Policy Committee |
Baraniuk, Nylen |
|
Transportation Services Committee |
Council as a Whole |
|
Social Committee: |
Maduke, Nylen |
|
|
|
|
COMMITTEES OTHER |
|
|
Airport Commission : |
Baraniuk, Maduke |
|
Biosphere Reserve : |
Baraniuk, Rudy Usick |
|
Cemetery/Pet Cemetery Committee : |
Woloshen |
|
Clanwilliam/Minto Boundary Road Committee: |
Maduke, Woloshen |
|
Emergency Measures Organization : |
Council as a Whole |
|
Erickson & District Recreation Commission : |
Maduke, Reg Nylen, Dawne Robinson |
|
Erickson and District Fire Department : |
Woloshen, Nylen (alt) |
|
Erickson and District Health Foundation : |
Maduke, Baraniuk (alt) |
|
Erickson and District Recreation Association : |
Maduke |
|
Erickson and District Skating Arena : |
Woloshen, Maduke (alt) |
|
Erickson/Clanwilliam CDC : |
Woloshen, Baraniuk, D. Boyd, Ken Greavett |
|
Health Action Committee : |
Maduke |
|
Heritage Committee : |
Council as a Whole |
|
Jamboree Committee (Parks Board) |
Nylen, Marianne Bartkewich |
|
Library Committee : |
Maduke |
|
Little Saskatchewan River Conservation District : |
Woloshen, Maduke (alt), Boniface Sawchuk |
|
Minnedosa Area Veterinary Services District : |
Nylen |
|
Parkland Home Board : |
Amy MCLay, Marg Hammel |
|
Parkland Regional Library : |
Maduke, Woloshen (alt) |
|
Public Works (Community well) |
Council as a Whole |
|
Recycling Committee – SMWMG : |
Maduke, Baraniuk (alt) |
|
Riding Mountain Liaison Committee : |
Baraniuk, Maduke (alt) |
|
Rossburn Subdivision Trails Association : |
Baraniuk |
|
Service for Seniors Board Representative : |
TBA |
|
South Riding Mountain Planning District Board |
Baraniuk, Nylen |
|
Weed Inspector: |
Council as a Whole |
|
Whitemud Watershed Conservation District |
Baraniuk |
CARRIED
c) Signing Authority;
Resolution No. 286/10
MADUKE - NYLEN
Be It Resolved that effective November 11th, 2010 signing authority for the Rural Municipality of Clanwilliam be Reeve Victor Baraniuk or Deputy Reeve Jim Nylen and CAO Kat Bridgeman or Erin Halliday.
CARRIED
d) Ward 1 Councillor resignation;
Resolution No. 287/10
MADUKE - WOLOSHEN
Whereas Craig Turchinski has submitted his resignation as Councillor for the RM of Clanwilliam dated October 28th, 2010;
And Whereas The Municipal Act requires that when a resignation occurs 12 months prior to the next general election that a by-election be held;
Therefore Be It Resolved That Council accept the resignation of Councillor Craig Turchinski;
Be It Further Resolved That the Council for the RM of Clanwilliam hereby instruct the Senior Election Official for the said RM to conduct a by-election to fill the vacancy of Councillor for the RM of Clanwilliam as soon as possible.
CARRIED
e) Vacation time – booking;
Resolution No. 288/10
NYLEN - MADUKE
Be It Resolved That Council approve the vacation request for K. Bridgeman as follows:
December 3rd, 24th, 29th, 30th, 31st
CARRIED
f) 2010 Emergency Plan;
Resolution No. 289/10
MADUKE - WOLOSHEN
Be It Resolved That Council adopt the updated, 2010 Emergency Plan as presented by the Emergency Measures Coordinator.
CARRIED
g) Property Tax Account 57400.000;
Resolution No. 290/10
MADUKE - NYLEN
Be It Resolved that due to an administrative error, the penalty/interest charged for the month of November on Tax account No. 57400.000 be removed.
CARRIED
- Unfinished Business;
a) Roadside Mower gear box repairs;
b) Otter Lake – Turnaround, standards - LETTER
c) RM Shed;
Resolution No. 291/10
MADUKE - WOLOSHEN
Be It Resolved That Council approve the building of a 50 x 60 foot pole shed to house the RM grader on Lot 1; Plan 5204;
Be It Further Resolved That the cost be funded by the Workshop Reserve.
CARRIED
d) Tax Sale;
Resolution No. 292/10
MADUKE - NYLEN
Be It Resolved That Council set a reserve bid in the amount of tax arrears and costs in respect of the properties being offered for sale of lands for arrears of taxes at Public Auction.
CARRIED
Resolution No. 293/10
WOLOSHEN - MADUKE
Be It Resolved That Council does not object to Ducks Unlimited replacing the control on 1-18-18, Josepha Lake.
CARRIED
Resolution No. 294/10
MADUKE - WOLOSHEN
Be It Resolved That Council approve the purchase of three 911 signs and 1 complete sign, that were removed.
CARRIED
- Committee Reports;
a) Council Reports;
Reeve Victor Baraniuk reported on the following matters;
- South Riding Mountain Planning District;
Councillor Jim Nylen reported on the following matters;
- South Riding Mountain Planning District;
Councillor Dave Maduke reported on the following matters;
- Parkland Regional Library;
Councillor Les Woloshen reported on the following matters;
- Heritage Committee;
- Solar Water equipment – will dismantle and store
- Missing 911 road signs
b) Chief Administrative Officer Report;
The Chief Administrative Officer advised Council of the following;
- Ratepayer correspondence;
- Correspondence;
a) Fenderco – Free Form Plastics – advertisement;
b) LSRCD – Annual General Meeting;
c) AMM Convention – RCMP invitation;
d) Minister of Local Government;
e) Manitoba Conservation – Convention Invitation;
f) AMM Convention - Time to Lead;
g) AMM Convention – Toromont Cat Hospitality;
h) AMM Convention – Gala Evening;
i) Manitoba Crime Stoppers;
j) MB Ag, Food Rural Initiatives;
k) Mb Ag, Food & Rural Initiatives – The Animal Care Act;
- Adjournment;
Resolution No. 295/10
MADUKE - WOLOSHEN
Be It Resolved that the Regular Council Meeting does now adjourn at 1:15 pm
Next meeting scheduled for Wednesday, December 8th, 2010 at 9:00 am.
CARRIED
____________________________ ____________________________
Reeve Chief Administrative Officer