RURAL MUNICIPALITY OF CLANWILLIAM
REGULAR MEETING - MINUTES
WEDNESDAY, DECEMBER 9TH, 2009
The Council of the Rural Municipality of Clanwilliam held its regular meeting duly assembled in the Council Chambers in the Town of Erickson on Wednesday, December 9th, 2009 at 9:00 am.
Members Present: Reeve Victor Baraniuk;
Councillor Jim Nylen;
Councillor Les Woloshen;
Councillor Mitch Synchyshyn;
CAO Kat Bridgeman;
Members Absent: Councillor Dave Maduke;
Call to Order;
Reeve Victor Baraniuk called the meeting to order at 9:10 am.
Adoption of Agenda;
Resolution No. 294/09
Moved by Councillor Nylen
Seconded by Councillor Woloshen
Be It Resolved That the agenda be adopted.
CARRIED
Adoption of Minutes;
Resolution No. 295/09
Moved by Councillor Woloshen
Seconded by Councillor Nylen
Be It Resolved That the Minutes of the Regular Meeting of November 12th, 2009 be adopted as circulated.
CARRIED
Finance;
List of Accounts for Approval;
Resolution No. 296/09
Moved by Councillor Woloshen
Seconded by Councillor Nylen
Be It Resolved That Council approve the payment of the November 2009 accounts as recommended by the Finance Committee and as represented by cheque no.’s 4289 to 4350 inclusive and totalling $ 321,343.72 from the General Account of the R.M. of Clanwilliam.
CARRIED
Councillor Synchyshyn attended the meeting at 9:20 am.
Financial Statement – November 2009;
Resolution No. 297/09
Moved by Councillor Nylen
Seconded by Councillor Woloshen
Be It Resolved That Council for the Rural Municipality of Clanwilliam approve the Unaudited Financial Statement for the Month of November 2009 as presented.
CARRIED
Approval of Council Indemnities;
Resolution No. 298/09
Moved by Councillor Synchyshyn
Seconded by Councillor Woloshen
Be It Resolved That Council for the Rural Municipality of Clanwilliam approve the November 2009 indemnities and expenses for members of Council as follows:
Reeve Victor Baraniuk $ 450.00;
Councillor Jim Nylen $ 350.00;
Councillor Les Woloshen $ 300.00;
Councillor Dave Maduke $ 665.28;
Councillor Mitch Synchyshyn $ 708.32.
CARRIED
Resolution No. 299/09
Be It Resolved That Council authorize the payment of invoice submitted by Marvin Sillen for supplying tractor and Loader for removal and installation of snow equipment on grader at a cost of $850.00 + GST;
Be It Further Resolved That he be paid for 9 hours snowplowing for March 29th, 2009 at a rate of $16.00 per hour.
Delegations and Petitions;
Mr. Orville Berg – 9:30am;
RE: GPS Boundary
Mr. Orville Berg attended the meeting at 9:30am to discuss his concerns with the GPS marked boundary line between East and West ½ of N 17-18-18 and the grandfathered fence line currently in place.
New Business;
Resolution No. 300/09
Moved by Councillor Synchyshyn
Seconded by Councillor Nylen
Be It Resolved That Council approve the terms of the 2 year employment contract between the RM of Clanwilliam, The Town of Erickson and Terry Woywada.
CARRIED
Councillor Woloshen declared an interest and left the Council Chamber for the discussion and vote.
Resolution No. 301/09
Moved by Councillor Nylen
Seconded by Councillor Synchyshyn
Be It Resolved That Council approve the terms of the 2 year employment contract between the RM of Clanwilliam, The Town of Erickson and Donna Woloshen.
CARRIED
Councillor Woloshen returned to Council Chambers for the duration of the meeting.
Resolution No. 302/09
Moved by Councillor Synchyshyn
Seconded by Councillor Nylen
Be It Resolved That Council agree to increase F. Michalchuk’s wage by $0.50 per hour effective January 1st, 2010.
CARRIED
Resolution No. 303/09
Moved by Councillor Synchyshyn
Seconded by Councillor Nylen
Be It Resolved That the all municipal staff be authorized to leave 1 hour early on Thursday, December 24th, and 1 hour early on Thursday, December 31st, 2009.
CARRIED
Resolution No. 304/09
Moved by Councillor Nylen
Seconded by Councillor Synchyshyn
Be It Resolved that the Council for the R.M. of Clanwilliam approve the following staff Christmas bonuses:
Joint Employees – E. Halliday, K. Bridgeman, T. Woywada, V. Shemeliuk - $50.00 for RM portion
RM Employees – F. Michalchuk - $100.00, Marvin Sillen - Turkey
CARRIED
Resolution No. 305/09
Moved by Councillor Nylen
Seconded by Councillor Synchyshyn
Be It Resolved That Council grant V. Shemeliuk a bonus of $450.00 in appreciation for work on Disaster Financial Assistance.
CARRIED
Resolution No. 306/09
Moved by Councillor Synchyshyn
Seconded by Councillor Woloshen
Be It Resolved That the hosting service for the municipal website be switched to Viviti.com at a cost of $120.00 US for a 24 month term.
Be It Further Resolved That the cost be split 50/50 with the Town of Erickson.
CARRIED
Resolution No. 307/09
Moved by Councillor Nylen
Seconded by Councillor Woloshen
Be It Resolved That a water bottle and an RM of Clanwilliam slingpack be donated to the Erickson & District Chamber Christmas Draw.
CARRIED
Resolution No. 308/09
Moved by Councillor Synchyshyn
Seconded by Councillor Woloshen
Whereas Manitoba Aboriginal and Northern Affairs did not receive a copy of the 2009 Tax bill for roll numbers 25700 and 26200;
And Whereas a penalty has been added following the October 31st tax deadline;
Therefore Be It Resolved That Council authorize the reversal of penalties in the amount of $22.80 on Roll #25700, and $65.84 on Roll Number 26200 provided the outstanding balance is paid prior to December 31st, 2009.
CARRIED
Resolution No. 309/09
Moved by Councillor Synchyshyn
Seconded by Councillor Woloshen
Whereas the municipality receives Gas Tax Funds to be put towards the eligible costs of environmentally sustainable municipal infrastructure projects;
Therefore Be It Resolved That Council authorize the cost of building the ½ mile extension of Road 107N between N 25-18-18 & S 36-18-18 at a cost of $9705.50.
Be It Further Resolved That the funds be transferred from the Gas Tax Reserve to General Operating.
CARRIED
Library Electrical quotes – TABLED;
UNFINISHED BUSINESS;
a) Killarney Fund;
Resolution No. 310/09
Moved by Councillor Nylen
Seconded by Councillor Woloshen
Be It Resolved That Council donate $50.00 to the Killarney Fund (Town of Erickson & RM of Clanwilliam Endowment Fund) in the memory of former Town of Erickson Councillor Abe Braun.
CARRIED
b) Fire Department – PO system - TABLED
Committee Reports;
Council Reports;
Reeve V. Baraniuk reported on the following matters;
- South Riding Mountain Planning District – Development Plan;
- Rossburn Trail Association meeting;;
Councillor J. Nylen reported on the following matters;
- South Riding Mountain Planning District – Development Plan;
Councillor M. Synchyshyn reported on the following matters;
- AMM Convention;
- Conservation convention;
Chief Administrative Officer Report;
The Chief Administrative Officer advised Council of the following;
- AMM convention;
- Small Claims court date;
- Policy & Development seminar;
- Unpaid invoice – Commercial Maintenance;
Correspondence;
c) Letter from Heather Howdle;
d) Parkland Home EMS Rental;
e) Elkhorn Resort and Spa Invitation;
f) Christmas Cheer Board;
Resolution No. 311/09
Moved by Councillor Synchyshyn
Seconded by Councillor Nylen
Be It Resolved That Council donate $50.00 to the Christmas Cheer Board.
CARRIED
g) Thompson Dorfman Sweatman LLP – Nature Conservancy;
h) South Ditch Lake Coop – MB Conservation;
i) Otter Lake resident letter – access road; - CAO to respond
j) Chemerika Letter – Snowmobile Trail; - CAO to respond
Adjournment;
Resolution No. 312/09
Moved by Councillor Nylen
Seconded by Councillor Woloshen
Be It Resolved That the Regular Council Meeting does now adjourn at 12:35 pm; next meeting to be scheduled for Wednesday, January 13th, 2010 at 9:00 am.
CARRIED
____________________________ ____________________________
Reeve Chief Administrative Officer