RURAL MUNICIPALITY OF CLANWILLIAM
REGULAR MEETING - MINUTES
WEDNESDAY, FEBRUARY 10TH, 2010
The Council of the Rural Municipality of Clanwilliam held its regular meeting duly assembled in the Council Chambers in the Town of Erickson on Wednesday, February 10th, 2010 at 9:00 am.
Members Present: Reeve Victor Baraniuk;
Councillor Dave Maduke;
Councillor Les Woloshen;
Councillor Mitch Synchyshyn;
CAO Kat Bridgeman;
Members Absent: Councillor Jim Nylen;
Call to Order;
Reeve Victor Baraniuk called the meeting to order at 9:00 am.
Adoption of Agenda;
Resolution No. 26/10
SYNCHYSHYN - MADUKE
Be It Resolved That the agenda be adopted.
CARRIED
Adoption of Minutes;
Resolution No. 27/10
WOLOSHEN - MADUKE
Be It Resolved That the Minutes of the Regular Meeting of January 13th, 2010 and the minutes of the Special Meeting of February 3rd, 2010 be adopted as circulated.
CARRIED
Finance;
List of Accounts for Approval;
Resolution No. 28/10
MADUKE - SYNCHYSHYN
Be It Resolved That Council approve the payment of the January 2010 accounts as recommended by the Finance Committee and as represented by cheque no.’s 4420 to 4466 inclusive and totalling $ 61,572.94 from the General Account of the R.M. of Clanwilliam.
CARRIED
Approval of Council Indemnities;
Resolution No. 29/10
WOLOSHEN - MADUKE
Be It Resolved That Council for the Rural Municipality of Clanwilliam approve the January 2010 indemnities and expenses for members of Council as follows:
Reeve Victor Baraniuk $ 450.00;
Councillor Jim Nylen $ 350.00;
Councillor Les Woloshen $ 300.00;
Councillor Dave Maduke $ 311.40;
Councillor Mitch Synchyshyn $ 322.80.
CARRIED
Financial Statement – January, 2010;
Resolution No. 30/10
SYNCHYSHYN - MADUKE
Be It Resolved That Council for the Rural Municipality of Clanwilliam approve the Unaudited Financial Statement for the Month of January 2010 as presented;
Be It Further Resolved That the Statement is incomplete due to the conversion to PSAB
CARRIED
PUBLIC HEARING;
Application for Variation – Dennis & Terri Beaudin – 9:30am;
Resolution No. 31/10
WOLOSHEN - MADUKE
Be It Resolved That the Council for the Rural Municipality of Clanwilliam recess the Regular Meeting of Council at 9:30 am to sit as a Public Hearing for application for Variation.
CARRIED
Resolution No. 32/10
MADUKE - SYNCHYSHYN
Be It Resolved That the Public Hearing does now adjourn at 9:35 am and that Council continue with the Regular Meeting.
CARRIED
Resolution No. 33/10
SYNCHYSHYN - MADUKE
Whereas: DENNIS & TERRI BEAUDIN owner of the property legally described as being;
Lot 19, Block 2, Plan 36558, NE ¼ 30-18-18
and located in the Rural Municipality of Clanwilliam, applied to the Council in accordance with Section 55(1) of The Planning Act, to vary the minimum requirements of the Rural Municipality of Clanwilliam’s Zoning By-law No. 1313-86 as amended as it applies to this property, as follows:
To vary the Minimum Requirements for:
Front yard from 30ft. to 25ft.
For the purpose of: To allow for the construction of a 24’ x 26’ garage to comply with the Rural Municipality of Clanwilliam Zoning By-Law No. 1313-86 as amended.
And after careful consideration of the application and any representations made for or against the variation sought by the applicant, the Council of the Rural Municipality of Clanwilliam, in a meeting duly assembled this 10th day of February 2010.
Approved the said Application for Variation
Approval is given subject to the following conditions: n/a
This variation order shall expire if not acted upon within 12 months of the date of approval. Prior to the expiry of the 12 month approval period, it may be extended for only one additional period not exceeding 12 months, at the discretion of Council.
CARRIED
UNFINISHED Business;
a) Larsen – Stop Work;
Resolution No. 34/10
SYNCHYSHYN - MADUKE
Be It Resolved That A. Larsen be sent a letter requesting that the landscaping be removed from the surveyed turnaround in front of his lot at Otter Lake in the spring;
Be It Further Resolved That he be informed of the issues regarding the cut embankment which are waiting on an inspection by MB Conservation.
CARRIED
b) Montgomery – Stop Work;
Resolution No. 35/10
MADUKE - WOLOSHEN
Be It Resolved That Council Reg Montgomery be ordered to remove the storage shed recently moved on to his Lot in Otter Lake without obtaining a permit, pursuant to Bylaw No. 1455-04.
CARRIED
c) Montgomery – Road Closure (proposal);
Resolution No. 36/10
SYNCHYSHYN - WOLOSHEN
Be It Resolved That Reg Montgomery provide a Plot Plan to determine the location of the physical road and cabin on the Plan of Public Road to be closed prior to Council proceeding with the Planned closure of Parcel “A”.
CARRIED
d) Aboriginal and Northern Affairs – Penalty;
Resolution No. 37/10
SYNCHYSHYN - MADUKE
Be It Resolved That Council deny the request from Manitoba Aboriginal and Northern Affairs to reverse the penalty imposed for late payment of taxes on Roll No. 26200 & 25700.
CARRIED
e) Boles – Application for Subdivision; - TABLED for Public Hearing
f) Boles – Lennon Trilogy Invoice;
Resolution No. 38/10
SYNCHYSHYN - WOLOSHEN
Be It Resolved That Council authorize the payment of the originally agreed upon invoice of $1470.00 to Lennon Trilogy;
Be It Further Resolved That clarification on the second invoice be obtained prior to payment;
Be It Further Resolved That should the second invoice be as a result of extra work for the opening of the municipal road, the invoice be paid in the amount of $2598.75.
CARRIED
Councillor Woloshen declared an interest and left the Council chambers for the discussion and vote at 11:15am.
g) D. Woloshen – Blue Cross benefits;
Resolution No. 39/10
SYNCHYSHYN - MADUKE
Whereas Donna Woloshen has returned to her position as Office Clerk effective January 4th, 2010;
And Whereas Blue Cross has a 3 month waiting period prior to benefits coming in to effect;
Be It Resolved that The RM of Clanwilliam waive the waiting period.
CARRIED
Councillor Woloshen returned to Council Chambers at 11:17am.
h) Lagoon;
i) Grader – Quotes; - Specs to be submitted
j) Service to Seniors – Insurance;
k) Wickdahl – Easement Agreement;
Resolution No. 40/10
MADUKE - SYNCHYSHYN
Be It Resolved That Council approve an easement agreement between the RM of Clanwilliam and Kory & Kristyn Wickdahl to provide access to the new lot over the southerly 33 feet of the NW ¼ Sec. 2-18-18 WPM as proposed in the Wickdahls subdivision;
Be It Further Resolved That the agreement be registered as a caveat on the Certificate of Title to both the RM of Clanwilliam and the Wickdahls.
CARRIED
NEW BUSINESS:
a) Municipal Elections – SEO/Officer Rates;
Resolution No. 40/10
SYNCHYSHYN - MADUKE
WHEREAS the Senior Elections Official has the authority to appoint additional election and voting officials as required;
AND WHEREAS the municipality is required to establish the rate of remuneration for said officials;
AND FURTHERMORE BE IT RESOLVED That all appointed election and voting officials be paid the following rates of remuneration to assist in organizing and running an election as set out in The Municipal Councils and School Boards Election Act:
$ 300.00 for the position of Election Official;
$ 10.00 per hour worked at the polling station for the position of voting official;
CARRIED
Resolution No. 41/10
MADUKE – SYNCHYSHYN
WHEREAS Section 10(1) of The Municipal Councils and School Boards Elections Act requires each municipality to appoint a senior election official (SEO) who will be responsible to manage and conduct all aspects of municipal election;
AND WHEREAS the municipality is required to establish the rate of remuneration for the SEO;
NOW THEREFORE BE IT RESOLVED THAT Kat Bridgeman is hereby appointed to the position of SEO for the Rural Municipality of Clanwilliam;
AND FURTHERMORE BE IT RESOLVED That Kat Bridgeman be paid the following rates of remuneration to perform the duties of the SEO as set out in The Municipal Councils and School Boards Election Act:
$ 400.00 per year in the year of a regular election;
CARRIED
b) Mayors’ Reeves and CAO’s meeting;
Resolution No. 42/10
SYNCHYSHYN - MADUKE
Be It Resolved That the following be authorized to attend the 2010 Mayors, Reeves and CAO’s Meeting for the Midwestern District in Hamiota on Tuesday, March 16th, 2010;
Reeve Victor Baraniuk, CAO Kat Bridgeman
Be It Further Resolved That Council authorize the payment of any expenses incurred in accordance with the Indemnity By-law.
CARRIED
c) Woywada – Application for Subdivision;
Resolution No. 43/10
SYNCHYSHYN - WOLOSHEN
Whereas an application for subdivision was submitted by Mrs. Betty Woywada, registered owner, to subdivide Pt. N.E. ¼ Sec. 26-17-17 WPM in the R.M. of Clanwilliam
And Whereas the application for subdivision was forwarded to various government departments for comment by Intergovernmental Affairs, Agriculture and Community Planning Branch
Be It Resolved That Council for the R.M. of Clanwilliam approve the application for subdivision to subdivide Pt. N.E. ¼ Sec. 26-17-17 WPM.
The following conditions will apply:
- That a conditional use order be obtained to provide for the location of the rural non-farm single-family dwelling within the “A80” General Agricultural Zone.
CARRIED
d) 2010 Financial Plan - Preliminary Budget;
Committee Reports;
Council Reports;
Reeve V. Baraniuk reported on the following matters;
- Planning District meeting;
- Riding Mountain Liaison meeting;
- Rossburn Trail Association meeting;
Councillor D. Maduke reported on the following matters;
- Recycling meeting;
- Parkland regional library meeting;
Councillor M. Synchyshyn reported on the following matters;
- Vet Board meeting;
Correspondence;
a) Royal Canadian Legion – advertising support;
b) Westman Mobile Welding;
c) Whitemud Watershed Conservation District – ALUS program support;
d) Notice of Public Hearing – SRMPD Development Plan;
e) MB Product Stewardship – Multi-Material Stewardship;
f) Radline Adventures;
g) Letter – Public Safety sign visibility;
h) Erickson & District Skating Rink – Donation Request;
Resolution No. 44/10
SYNCHYSHYN - MADUKE
Be It Resolved That Council donate 2 hoodies & 2 hats to the Erickson & District Skating Rink for their Winter Carnival.
CARRIED
i) Service to Seniors – Thank you;
j) Manitoba Weed Supervisors Association – Seminar;
Resolution No. 45/10
WOLOSHEN - SYNCHYSHYN
Be It Resolved That Dave Maduke and Fred Michalchuk be authorized to attend the 2010 Municipal Weed Control meeting in Carberry with a registration fee of $40.00/ person.
CARRIED
k) Inky Mark – re: Budget;
l) AMM Member Advisory;
m) Mayor Dave Burgess – AMM Convention;
n) Parkland regional Library;
- o) Assiniboine Municipal Health Committee;
Resolution No. 46/10
SYNCHYSHYN - MADUKE
Be It Resolved That the Council for the RM of Clanwillian are in favour of a Health Board that is all elected.
CARRIED
p) Erickson~Onanole~Sandy Lake Wildcats Minor Hockey;
Resolution No. 47/10
WOLOSHEN - SYNCHYSHYN
Be It Resolved That the Council donate a slingpack and water bottle to the Erickson~Onanole~Sandy Lake Wildcats Minor Hockey tournament.
CARRIED
Adjournment;
Resolution No. 47/10
WOLOSHEN - MADUKE
Be It Resolved That the Regular Council Meeting does now adjourn at 2:35pm; next meeting to be scheduled for Wednesday, March 10th, 2010 at 9:00 am.
CARRIED
____________________________ ____________________________
Reeve Chief Administrative Officer