RURAL MUNICIPALITY OF CLANWILLIAM
REGULAR MEETING - MINUTES
WEDNESDAY, JANUARY 13TH, 2010
The Council of the Rural Municipality of Clanwilliam held its regular meeting duly assembled in the Council Chambers in the Town of Erickson on Wednesday, January 13th, 2010 at 9:00 am.
Members Present: Reeve Victor Baraniuk;
Councillor Jim Nylen;
Councillor Dave Maduke;
Councillor Les Woloshen;
Councillor Mitch Synchyshyn;
CAO Kat Bridgeman;
Call to Order;
Reeve Victor Baraniuk called the meeting to order at 9:00 am.
Adoption of Agenda;
Resolution No. 01/10
SYNCHYSHYN - NYLEN
Be It Resolved That the agenda be adopted as presented.
CARRIED
Adoption of Minutes;
Resolution No. 02/10
MADUKE - WOLOSHEN
Be It Resolved That the Minutes of the Regular Meeting of December 9th, 2009 be adopted as circulated.
CARRIED
Delegations and Petitions;
a) Rolling River School Division – 9:05 am;
Mr. Reg Klassen, Superintendent for the RRSD attended the meeting with a delegation from the School Board. A presentation was made on the challenges faced by the Rolling River School Division in regards to a declining enrolment and a steady increase in budget requirements.
b) Community Planning - 1:00pm;
Mr. Gord Carnegie and Mr. Terry Pearce of Intergovernmental Affairs, Community Planning, attended the meeting to discuss with Council the upcoming subdivision application for Phase II in Otter Lake.
Finance;
List of Accounts for Approval;
Resolution No. 03/10
SYNCHYSHYN - NYLEN
Be It Resolved That Council approve the payment of the December 2009 & January 2010 accounts as recommended by the Finance Committee and as represented by cheque no.’s 4351 to 4419 inclusive and totalling $ 23,740.55 from the General Account of the R.M. of Clanwilliam.
CARRIED
Approval of Council Indemnities;
Resolution No. 04/10
WOLOSHEN - MADUKE
Be It Resolved That Council for the Rural Municipality of Clanwilliam approve the December 2009 indemnities and expenses for members of Council as follows:
Reeve Victor Baraniuk $ 440.00
Councillor Jim Nylen: $ 350.00
Councillor Les Woloshen: $ 300.00
Councillor Dave Maduke: $ 300.00
Councillor Mitch Synchyshyn: $ 300.00.
CARRIED
Financial Statement – December 2009;
Resolution No. 05/10
MADUKE - SYNCHYSHYN
Be It Resolved That Council for the Rural Municipality of Clanwilliam approve the Unaudited Financial Statement for the Month of December 2009 as presented.
CARRIED
Resolution No. 06/10
NYLEN - WOLOSHEN
Be It Resolved That Council approve 50% payment of $114.196 to the Nordic Inn for the Fire Department Annual Supper.
CARRIED
By-Laws;
Resolution No. 07/10
MADUKE - SYNCHYSHYN
Be It Resolved That By-law No. 1468-07 being a By-Law of the Rural Municipality of Clanwilliam to amend the Rural Municipality of Clanwilliam Zoning Bylaw No. 1313-86 as amended be read a third time, be signed by the Reeve, and affixed with the Corporate Seal.
CARRIED
New Business;
a) Interim Operating Budget;
Resolution No. 08/10
SYNCHYSHYN - MADUKE
Be It Resolved That Council for the Rural Municipality of Clanwilliam adopt the following interim operating budget for the year 2010 until the Financial Plan for the year 2010 is adopted:
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General Operating Fund |
|
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General Government Services |
$ 110,000.00; |
|
Protective Services |
$ 25,000.00; |
|
Transportation Services |
$ 200,000.00; |
|
Environmental Health Services |
$ 24,000.00; |
|
Public Health and Welfare services |
$ 8,500.00; |
|
Environmental Development Services |
$ 6,000.00; |
|
Economic Development Services |
$ 6,000.00; |
|
Recreation and Cultural Services |
$ 30,000.00; |
|
Fiscal Services |
$ 10,000.00; |
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CARRIED
b) Borrowing;
Resolution No. 09/10
NYLEN - WOLOSHEN
Whereas the Council deems it necessary to enter into arrangements with the Erickson Credit Union Limited (the “Credit Union”) to borrow money for operating expenses for the fiscal year ending on December 31st, 2010;
And Whereas the amount collected by the Municipality in taxes and grants in lieu of taxes in the fiscal year ending December 31st, 2009 was greater than $200,000.00;
And Whereas it is anticipated that the Municipality may need to borrow up to $200,000.00 from the Credit Union;
Now Therefore Be It Resolved That the Municipality do borrow from the Credit Union, by way of line of credit agreement, promissory note or notes or otherwise, the sum of $200,000.00, together with the interest at the rate of one quarter of one % per cent per annum below the Prime Rate of the Credit Union;
And Be It Further Resolved That the Municipality do mortgage and pledge to the amount borrowed from the Credit Union;
And Be It Further Resolved That the Municipality undertake to deposit all taxes to be collected by it with the Credit Union as security for repayment, but the Credit Union will not be restricted to the taxes for repayment, will not be required to wait for collection of the taxes before it is repaid nor will it be required to see that the taxes are deposited or applied;
And Be It Further Resolved That the Chief Administrative Officer and the Reeve are authorized to execute, on behalf of the Municipality, all documents necessary to give effect to the foregoing;
And Be It Further Resolved That all amounts so borrowed and interest will be repaid to the Credit Union within the current year.
CARRIED
c) Employee Code of Conduct;
Resolution No. 10/10
MADUKE - NYLEN
Be It Resolved That Council adopt the Town of Erickson ~ RM of Clanwilliam Employee Code of Conduct as presented by the personnel committee.
CARRIED
d) Red Cross – Letter of Understanding;
Resolution No. 11/10
SYNCHYSHYN - WOLOSHEN
Be It Resolved That Council for the RM of Clanwilliam approve the signing of the Letter of Understanding between the RM of Clanwilliam and The Canadian Red Cross Society – Manitoba Region in regards to specialty services in an emergency/disaster response situation
CARRIED
e) Tax Sale designation year;
Resolution No. 12/10
SYNCHYSHYN - MADUKE
Be It Resolved That the Council of the RM of Clanwilliam designate 2008 as the Tax Sale Year.
CARRIED
f) Office of the Fire Commissioner – Local Assist ID;
Resolution No. 13/10
MADUKE - NYLEN
Whereas the Office of the Fire Commissioner, under the Fires Prevention and Emergency Response Act (FPERA) is required to issue updated Local Assistant ID cards;
And Whereas the OFC has requested that Council designate the Fire Chief, Deputy Fire Chief or other qualified person as the Local Assistant.
Be It Resolved That Fire Chief Vaughn Ullberg and Deputy Fire Chief John Braschuk Jr., of the Erickson & District Fire Department, both be appointed Local Assistant to the Fire Commissioner as authorized by the FPERA to operate within the provisions of the Act within the RM of Clanwilliam.
CARRIED
g) New Caretaker/Janitor;
Resolution No. 14/10
MADUKE - WOLOSHEN
Be It Resolved That the janitor be authorized to complete an additional 4 hours of thorough cleaning at a cost of $60.00 to be split equally with the Town.
CARRIED
h) Wild Dogs – TABLED;
i) Lagoon – Further Information to be obtained.
UNFINISHED BUSINESS:
Resolution No. 15/10
SYNCHYSHYN - NYLEN
Be It Resolved That Council denies the request for the clearing of a snowmobile trail on blind road allowance from Kerr’s Lake to Otter Lake.
CARRIED
Committee Reports;
Council Reports;
Reeve V. Baraniuk reported on the following matters;
- Riding Mountain Liaison meeting;
- Rossburn Trail meeting;
Councillor J. Nylen reported on the following matters;
- Planning District meeting;
Chief Administrative Officer Report;
The Chief Administrative Officer advised Council of the following;
- PSAB;
- Chamber meeting;
Correspondence;
j) Canadian Red Cross – Donation request;
k) AMM – Executive and Director luncheon;
l) MB Infrastructure and Transportation;
m) MB Community Planning – Boles Subdivision;
n) Hudson Bay Route Association;
Resolution No. 16/10
NYLEN - SYNCHYSHYN
Be It Resolved That Council renew their membership with the Hudson Bay Route Association at a cost of $200.00 for 2010.
CARRIED
- o) Rolling River Festival of Arts – Donation request;
p) Kidsport – Donation request;
q) Camp Bridges – Donation request;
r) RM of St. Andrews – FCM;
s) Service to Seniors – Grant request;
Resolution No. 17/10
NYLEN - WOLOSHEN
Be It Resolved That Council authorize a grant of $600.00 to Service to Seniors for 2010.
CARRIED
Resolution No. 18/10
SYNCHYSHYN - NYLEN
Be It Resolved That Reeve Victor Baraniuk, Councillor Jim Nylen, CAO Kat Bridgeman, and Donna Woloshen be signing authority for the RM of Clanwilliam.
CARRIED
Adjournment;
Resolution No. 19/10
SYNCHYSHYN - NYLEN
Be It Resolved That the Regular Council Meeting does now adjourn at 2:00 pm; next meeting to be scheduled for Wednesday, February 10th, 2010 at 9:00 am.
CARRIED
____________________________ ____________________________
Reeve Chief Administrative Officer