RURAL MUNICIPALITY OF CLANWILLIAM
REGULAR MEETING - MINUTES
WEDNESDAY, MARCH 10TH, 2010
The Council of the Rural Municipality of Clanwilliam held its regular meeting duly assembled in the Council Chambers in the Town of Erickson on Wednesday, March 10th, 2010 at 9:00 am.
Members Present: Reeve Victor Baraniuk;
Councillor Jim Nylen;
Councillor Dave Maduke;
Councillor Mitch Synchyshyn;
CAO Kat Bridgeman;
Members Absent: Councillor Les Woloshen;
Call to Order;
Reeve Victor Baraniuk called the meeting to order at 9:00 am.
Adoption of Agenda;
Resolution No. 47/10
SYNCHYSHYN - MADUKE
Be It Resolved That the agenda be adopted.
CARRIED
Adoption of Minutes;
Resolution No. 48/10
MADUKE - NYLEN
Be It Resolved That the Minutes of the Regular Meeting of February 10th, 2010 be adopted as circulated.
CARRIED
Finance;
List of Accounts for Approval;
Resolution No. 49/10
SYNCHYSHYN - NYLEN
Be It Resolved That Council approve payment of the February 2010 accounts as recommended by the Finance Committee and as represented by cheque no.’s 4467 to 4513 inclusive and totalling $27,217.56 from the General Account of the RM of Clanwilliam.
Be It Further Resolved That cheque No. 4502 to Beatty Construction in the amount of $2396.63 be removed from the list of accounts for further review.
CARRIED
Resolution No. 50/10
MADUKE - SYNCHYSHYN
Be It Resolved That all invoices from Beatty’s Construction only be accepted for payment with a detailed description of the service provided. Any invoices without a proper detailing is to be sent back.
CARRIED
Approval of Council Indemnities;
Resolution No. 51/10
MADUKE - SYNCHYSHYN
Be It Resolved That Council for the Rural Municipality of Clanwilliam approve the February 2010 indemnities and expenses for members of Council as follows:
Reeve Victor Baraniuk $ 400.00;
Councillor Jim Nylen $ 400.00;
Councillor Les Woloshen $ 300.00;
Councillor Dave Maduke $ 395.38;
Councillor Mitch Synchyshyn $ 300.00.
CARRIED
PUBLIC HEARINGS;
a) Betty Woywada – Conditional Use – 9:30am;
Resolution No. 52/10
MADUKE - SYNCHYSHYN
Be It Resolved That the Council for the Rural Municipality of Clanwilliam recess the Regular Meeting of Council at 9:30 am to sit as a Public Hearing for application for conditional use.
CARRIED
Resolution No. 53/10
NYLEN - MADUKE
Be It Resolved That the Public Hearing does now adjourn at 9:37am and that Council continue with the Regular Meeting.
CARRIED
Resolution No. 54/10
SYNCHYSHYN - MADUKE
Whereas Betty Woywada owner of the property legally described as NW ¼ Sec. 26-17-17WPM in the Rural Municipality of Clanwilliam, and located approximately 8 miles East of PTH No. 10 on PR 357 (Mountain Road) and ½ mile North on Municipal Road 98 W, has applied to the Council in accordance with Section 53 of The Planning Act for approval of a Conditional Use in order to provide for the location of a Non-Farm Single Family Dwelling within the “A80” General Agricultural Zone, in accordance with the provisions of the Rural Municipality of Clanwilliam’s Zoning By-law No. 1313-86;
And after careful consideration of the application and any representations made for or against the proposed Conditional Use sought by the applicant, the Council for the Rural Municipality of Clanwilliam in a meeting duly assembled this 10th day of March 2010,
APPROVE the said Application for Conditional Use.
Approval is given subject to the following conditions: n/a
CARRIED
Financial Statement – January & February, 2010;
Resolution No. 55/10
SYNCHYSHYN - NYLEN
Be It Resolved That Council for the Rural Municipality of Clanwilliam approve the Unaudited Financial Statement for the Month of January 2010 and the month of February as presented.
CARRIED
By-Laws;
By-Law No. 1477-10;
Re: Election Expense & Campaign Contributions;
Resolution No. 56/10
MADUKE - SYNCHYSHYN
Be It Resolved That By-law No. 1477-10 being a By-Law of the Rural Municipality of Clanwilliam to set Expense and Contribution limits in connection with municipal elections be given first reading.
CARRIED
Resolution No. 57/10
MADUKE - NYLEN
Be It Resolved That By-law No. 1477-10 being a By-Law of the Rural Municipality of Clanwilliam to set Expense and Contribution limits in connection with municipal elections be read a second time.
CARRIED
PUBLIC HEARING;
b) Warren & Kim Boles – 10:00am
Proposal to subdivide Land which results in the creation of a new public road.
Resolution No. 58/10
SYNCHYSHYN - NYLEN
Be It Resolved That the Council for the Rural Municipality of Clanwilliam recess the Regular Meeting of Council at 10:00 am to sit as a Public Hearing to hear any representation on a proposal to subdivide land which results in the creation of a new public road.
CARRIED
Resolution No. 59/10
SYNCHYSHYN - NYLEN
Be It Resolved That the Public Hearing does now adjourn at 10:13am and that Council continue with the Regular Meeting.
CARRIED
Resolution No. 60/10
SYNCHYSHYN - MADUKE
Whereas an application for subdivision was submitted by Warren & Kim Boles, registered owners, to subdivide S.W. ¼ Sec. 2-18-18 WPM in the R.M. of Clanwilliam;
And Whereas the application for subdivision was forwarded to various government departments for comment by Intergovernmental Affairs, Agriculture and Community Planning Branch
And Whereas pursuant to Section 125(2) of the New Planning Act, a Public Hearing was held on the proposed subdivision in accordance with Section 169;
Therefore Be It Resolved That Council for the R.M. of Clanwilliam approve the application for subdivision to subdivide S.W. ¼ Sec. 2-18-18 WPM.
The following conditions will apply:
- The Appropriate tests regarding water supply for all proposed lots be provided to and approved by Council.
- That the applicant provides a road and drainage design approved by a qualified engineer.
- That the public reserve along the lake be increased to at least 30m (100’) or the proponent enter into a development agreement with Council in regards to Manitoba Water Stewardship’s recommendations.
- That the developer enters into a development agreement with Council, which is to be registered as a caveat on the titles to the new lots.
CARRIED
New Business;
a) MMAA Conference;
Resolution No. 61/10
MADUKE - SYNCHYSHYN
Be It Resolved That the CAO be authorized to attend the Manitoba Municipal Administrators Association Convention in Winnipeg from April 25th – 28th, 2009.
Be It Further Resolved That Council authorize the payment of any expenses incurred in accordance with the Indemnity By-law.
CARRIED
b) 2010 Gravel Program;
Resolution No. 62/10
NYLEN - MADUKE
Be It Resolved That the 2010 Road Gravelling Program for the RM of Clanwilliam be tendered with a submission deadline of April 12th, 2010.
CARRIED
c) Municipal Officials Seminar;
Resolution No. 63/10
SYNCHYSHYN - NYLEN
Be It Resolved That Council for the RM of Clanwilliam authorize the following to attend the Municipal Officials Seminar in Brandon on April 14th & 15th, 2010:
Council as a Whole and the CAO;
Be It Further Resolved that all expenses be paid in accordance with the Indemnity By-Law.
CARRIED
Resolution No. 64/10
SYNCHYSHYN - MADUKE
Be It Resolved That Council reschedule the regular meeting of April 14th, 2010 to April 13th, 2010 at 9:00am.
CARRIED
d) Appeal – Montgomery – 10:30am;
Resolution No. 65/10
SYNCHYSHYN - MADUKE
Whereas Council had given the S.R.M.P.D. direction to issue a Stop Work Order to Reg & Shirley Montgomery for the moving in of a shed on their lot in Otter Lake without first applying for a permit;
And Whereas Mr. & Mrs. Montgomery has filed an appeal to the RM Council;
Now Therefore Be It Resolved That After reviewing the appeal, Council agrees to allow the shed to remain with the following conditions:
- The shed be sided with vinyl siding
- The building is to be shingled
- It must have a proper foundation
- the required permits Must be obtained by the SRMPD prior to any work commencing.
CARRIED
e) Montgomery – Proposal to Subdivide;
f) Erickson Collegiate – Work Program;
g) Campground; TABLED for Joint Meeting
UNFINISHED BUSINESS:
a) Wickdahl Subdivision – Letter of request;
Resolution No. 66/10
SYNCHYSHYN - NYLEN
Whereas Council has received a letter requesting the forgiveness of taxes for 2008 and 2009 on NW ¼ 2-18-18 due to the lengthy subdivision process;
And Whereas Council has reviewed and discussed the request;
Now Therefore Be It Resolved That Council denies the request based on the fact that applications for subdivision are not guaranteed; nor are they to have an impact on the remaining taxpayers in the municipality during this process.
CARRIED
b) 2010 Financial Plan; - REVIEWED
Committee Reports;
Council Reports;
Reeve V. Baraniuk reported on the following matters;
- Rossburn Trail Assoc. meeting;
Councillor D. Maduke reported on the following matters;
- Service to Seniors meeting;
- Liaison meeting;
- Parkland Regional Library meeting;
Councillor J. Nylen reported on the following matters;
- Planning District Public Hearing;
Councillor M. Synchyshyn reported on the following matters;
- Rec Centre meeting;
- LSRCD meeting;
Chief Administrative Officer Report;
The Chief Administrative Officer advised Council of the following;
- PSAB workload & Compliance;
- Workplace Health and Safety;
Correspondence;
c) MB Conservation – Pesticide Permits;
d) MB Agriculture, Food and Rural Initiatives;
e) Letter from R. Usick - re: Road # 102W;
Resolution No. 67/10
SYNCHYSHYN - MADUKE
Be It Resolved That the road allowances on Road 102W from 105.5 N to 107N be cleared of overgrown brush;
Be It Further Resolved That clearing be approved at SE 7-18-18.
CARRIED
f) Erickson & District Recreation Assoc. – Donation request;
Resolution No. 68/10
MADUKE - SYNCHYSHYN
Be It Resolved That Council agree to donate 1 Hoodie, 1 jacket and 2 RM hats to the Erickson & District Recreation Association for their Mixed Bonspiel from March 5 -7th, 2010
CARRIED
Resolution No. 69/10
SYNCHYSHYN - MADUKE
Be It Resolved That Council donate 1 set of history books, 2 hoodies, 2 water bottles, 2 hats and 2 slingpacks to the Lions Club for their Casino night.
CARRIED
g) Chamber of Commerce – Viking Days;
h) L.S.R.C.D. – Watershed Workshop invitation;
i) Manitoba Conservation – Information Forum Invitation;
j) Parkland Home Inc – Board meetings;
k) Letter – Fire Department;
Adjournment;
Resolution No. 70/10
SYNCHYSHYN - NYLEN
Be It Resolved That the Regular Council Meeting does now adjourn at 1:55 pm; next meeting to be scheduled for Tuesday, April 13th, 2010 at 9:00 am.
CARRIED
____________________________ ____________________________
Reeve Chief Administrative Officer