RURAL MUNICIPALITY OF CLANWILLIAM
REGULAR MEETING - MINUTES
THURSDAY, NOVEMBER 12TH, 2009
The Council of the Rural Municipality of Clanwilliam held its regular meeting duly assembled in the Council Chambers in the Town of Erickson on Thursday, November 12th, 2009 at 9:00 am.
Members Present: Reeve Victor Baraniuk;
Councillor Jim Nylen;
Councillor Dave Maduke;
Councillor Les Woloshen;
Councillor Mitch Synchyshyn;
CAO Kat Bridgeman;
Call to Order;
Reeve Victor Baraniuk called the meeting to order at 9:00 am.
Adoption of Agenda;
Resolution No. 280/09
Moved by Councillor Maduke
Seconded by Councillor Synchyshyn
Be It Resolved That the agenda be adopted.
CARRIED
Adoption of Minutes;
Resolution No. 281/09
Moved by Councillor Nylen
Seconded by Councillor Maduke
Be It Resolved That the Minutes of the Regular Meeting of October 14th, 2009 be adopted as circulated.
CARRIED
Finance;
List of Accounts for Approval;
Resolution No. 282/09
Moved by Councillor Maduke
Seconded by Councillor Nylen
Be It Resolved That Council approve payment of the January 2009 accounts as recommended by the Finance Committee and as represented by cheque no.’s 4236 to 4288 inclusive and totalling $21,709.39 from the General Account of the RM of Clanwilliam.
CARRIED
Approval of Council Indemnities;
Resolution No. 283/09
Moved by Councillor Woloshen
Seconded by Councillor Nylen
Be It Resolved That Council for the Rural Municipality of Clanwilliam approve the October 2009 indemnities and expenses for members of Council as follows:
Reeve Victor Baraniuk $ 400.00;
Councillor Jim Nylen $ 350.00;
Councillor Les Woloshen $ 400.00;
Councillor Dave Maduke $ 350.00;
Councillor Mitch Synchyshyn $ 300.00.
CARRIED
Financial Statement – October, 2009;
Resolution No. 284/09
Moved by Councillor Maduke
Seconded by Councillor Synchyshyn
Be It Resolved That Council for the Rural Municipality of Clanwilliam approve the Unaudited Financial Statement for the Month of October 2009 as presented.
CARRIED
New Business;
Resolution No. 285/09
Moved by Councillor Nylen
Seconded by Councillor Synchyshyn
Whereas the contract for Janitorial Services for the Municipal Office expires on December 31st, 2009;
Be It Resolved That the CAO place an ad in the South Mountain Press requesting tenders for Janitorial Services for a 2 year term;
Be It Further Resolved That the deadline for tender submission be Tuesday, December 8th, 2009 at 5:00pm.
CARRIED
Resolution No. 286/09
Moved by Councillor Synchyshyn
Seconded by Councillor Woloshen
Be It Resolved That Council for the Rural Municipality of Clanwilliam authorize the transfer to Reserves as follows:
a) General Reserve: $10,000.00;
b) Machinery Replacement Reserve: $50,000.00;
c) Fire Equipment Reserve: $ 1,500.00;
d) Workshop Reserve: $15,000.00;
e) Bridges & Culverts Reserve: $ 4,000.00.
f) Airport Reserve $ 2,000.00
g) Road Maintenance Reserve (gas tax) $26,350.70.
CARRIED
Resolution No. 287/09
Moved by Councillor Maduke
Seconded by Councillor Woloshen
Be It Resolved That $2153.96 be transferred from the Vet Clinic Reserve to General Operating Fund as per the 2009 Financial Plan to cover the cost of the Veterinary Services annual levy.
CARRIED
Resolution No. 288/09
Moved by Councillor Synchyshyn
Seconded by Councillor Woloshen
Be It Resolved That the following committee and board appointments be made for November, 2009 to October 31st, 2010:
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RM OF CLANWILLIAM |
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COMMITTEE APPOINTMENTS |
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NOV 2009/2010 |
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Airport Commission : Baraniuk, Maduke |
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Biosphere Reserve : Baraniuk, Rudy Usick |
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Board of Revision : Council as a whole |
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Cemetery/Pet Cemetery Committee : Woloshen |
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Clanwilliam/Minto Boundary Road Committee : Maduke, Synchyshyn |
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Deputy Reeve : Nylen |
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Emergency Measures Organization : Council as a whole |
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Environmental Representative : Synchyshyn |
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Erickson and District Fire Department : Synchyshyn, Woloshen |
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Erickson and District Health Foundation : Maduke, Russell Tiller |
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Erickson and District Recreation Association : Synchyshyn |
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Erickson and District Skating Arena : Woloshen, Maduke |
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Erickson/Clanwilliam CDC : Woloshen, Baraniuk, Brian Skatch, Ken Greavett |
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Finance Committee : Maduke |
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Health Action Committee : Maduke |
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Heritage Committee : Council as a whole |
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Joint Office Committee : Baraniuk |
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Library Committee : Maduke |
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Little Saskatchewan River Conservation District : Synchyshyn, Boniface Sawchuk |
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Minnedosa Area Veterinary Services District : Synchyhsyn |
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Parkland Home Board : Woloshen, Marg Hammel |
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Parkland Regional Library : Maduke, Woloshen |
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Parks Board : Maduke, Marianne Bartkewich |
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Personnel and Policy Committee : Baraniuk, Nylen |
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Public Works (Community Well) : Council as a whole |
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Recreation Commission : Maduke, Reg Nylen, Dawne Robinson |
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Recycling Committee – SMWMG : Maduke, Baraniuk |
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Riding Mountain Liaison Committee : Baraniuk, Maduke |
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Rossburn Subdivision Trails Association : Baraniuk |
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Service for Seniors Board Representative : Maduke |
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Social Committee : Nylen, Maduke, Baraniuk |
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South Riding Mountain Planning District : Nylen, Braniuk |
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Weed Inspector : Council as a whole |
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Whitemud Watershed Conservation District : Synchyshyn |
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CARRIED
Resolution No. 289/09
Moved by Councillor Synchyshyn
Seconded by Councillor Maduke
Be It Resolved That Council adopt the updated, 2009 Emergency Plan as presented by the Emergency Measures Coordinator.
CARRIED
Resolution No. 290/09
Moved by Councillor Synchyshyn
Seconded by Councillor Nylen
Be It Resolved That Council approve the transfer of funds in the amount of $50.31 from the Cemetery Trust Fund to the RM of Clanwilliam General Account for Bark Nuggets for the Cemetery.
Be It Further Resolved That the RM issue a cheque to the Town of Erickson in the amount of $50.31 for payment.
CARRIED
Resolution No. 291/09
Moved by Councillor Synchyshyn
Seconded by Councillor Woloshen
Be It Resolved That Marsha Merrick, Shanna Frith and Carolyn Walker be appointed as authorized signers for the Library committee.
CARRIED
Resolution No. 292/09
Moved by Councillor Synchyshyn
Seconded by Councillor Woloshen
Be It Resolved That Council approve the payment of $1400.00 + GST towards the survey costs for the Plan to Open a public road in relation to the Boles subdivision of SW ¼ 2-18-18.
CARRIED
Committee Reports;
Council Reports;
Reeve V. Baraniuk reported on the following matters;
- South Riding Mountain Planning District meeting;
- Planning Conference;
- Rossburn Trail meeting;
Councillor D. Maduke reported on the following matters;
- Parkland Regional Library meeting;
Councillor J. Nylen reported on the following matters;
- South Riding Mountain Planning District meeting;
Councillor L. Woloshen reported on the following matters;
- Solar panelling – take down and winter storage;
Chief Administrative Officer Report;
The Chief Administrative Officer advised Council of the following;
- PSAB update;
- Toromont Cat safety seminar;
- Small Claims filing;
Correspondence;
a) Parkland Regional Library Meeting Minutes;
b) MPSC – 2009 Community recycling;
c) RRSD – meeting request;
d) Manitoba Legislative Assembly – Onsite Waste water regulation speaker notes;
e) MB Crime Stoppers;
f) Bill 35 – Conflict of Interest Act;
g) MB AG Hall of Fame;
h) Wall – Proposal to subdivide;
Adjournment;
Resolution No. 293/09
Moved by Councillor Synchyshyn
Seconded by Councillor Maduke
Be It Resolved That the Regular Council Meeting does now adjourn at 10:50 am; next meeting to be scheduled for Wednesday, December 9th, 2009 at 9:00 am.
CARRIED
____________________________ ____________________________
Reeve Chief Administrative Officer