RURAL MUNICIPALITY OF CLANWILLIAM
REGULAR MEETING- MINUTES
WEDNESDAY, JUNE 9TH, 2010
The Council of the Rural Municipality of Clanwilliam held its regular meeting duly assembled in the Council Chambers of the Town of Erickson on Wednesday, June 9th, 2010 at 9:00 am.
Members Present: Reeve Victor Baraniuk;
Councillor Jim Nylen;
Councillor Dave Maduke;
Councillor Les Woloshen;
Councillor Mitch Synchyshyn;
CAO Kat Bridgeman;
- Call to Order;
Reeve Baraniuk called the meeting to order at 9:00 am.
- Adoption of the Agenda;
Resolution No. 147/10
WOLOSHEN - NYLEN
Be It Resolved That the agenda be adopted as presented.
CARRIED
3. Adoption of Minutes;
Resolution No. 148/10
NYLEN - WOLOSHEN
Be It Resolved That the Minutes of the Regular Meeting of May 12th, 2010 and the special meeting minutes of June 2nd, 2010 be adopted as circulated.
CARRIED
4. Finance;
a) List of Accounts for Approval;
Resolution No. 149/10
SYNCHYHSYN - MADUKE
Be It Resolved That Council approve the payment of the May 2010 accounts as recommended by the Finance Committee and as represented by cheque no.’s 4615 to 4663 inclusive and totalling $ 30,049.33 from the General Account of the R.M. of Clanwilliam.
CARRIED
b) Approval of Council Indemnities;
Resolution No. 150/10
SYNCHYSHYN - NYLEN
Be It Resolved That Council approve the indemnities and expenses for council members for May 2010 as follows:
Reeve Victor Baraniuk $ 450.00;
Councillor Jim Nylen $ 300.00;
Councillor Dave Maduke $ 411.40;
Councillor Les Woloshen $ 412.20;
Councillor Mitch Synchyshyn $ 300.00.
CARRIED
c) Financial Statement - , 2010;
Resolution No. 151/10
NYLEN - MADUKE
Be It Resolved that Council of The Rural Municipality of Clanwilliam approve the Unaudited Financial Statements for the month of May 2010.
CARRIED
5. Public Hearing;
a) Application for Variation – 9:30am;
Resolution No. 152/10
NYLEN - SYNCHYSHYN
Be It Resolved That the Council for the Rural Municipality of Clanwilliam recess the Regular Meeting of Council at 9:30am to sit as a Public Hearing to hear application for variation.
CARRIED
Resolution No. 153/10
SYNCHYSHYN - WOLOSHEN
Be It Resolved That the Public Hearing does now adjourn at 9:35 am and that Council continue with the Regular Meeting.
CARRIED
Resolution No. 154/10
NYLEN - MADUKE
Whereas: Barry Irwin & Donna Barron owners of the property legally described as being;
Lot 5, Block 4
and located in the Rural Municipality of Clanwilliam, applied to the Council in accordance with Section 55(1) of The Planning Act, to vary the minimum requirements of the Rural Municipality of Clanwilliam’s Zoning By-law No. 1313-86 as amended as it applies to this property, as follows:
To vary the Minimum Requirements for:
Front Yard from 30ft. to 20ft.
For the purpose of: To allow for the move-in of a mobile home (trailer) on an existing lot to comply to the Rural Municipality of Clanwilliam Zoning By-Law No. 1313-86 as amended.
And after careful consideration of the application and any representations made for or against the variation sought by the applicant, the Council of the Rural Municipality of Clanwilliam, in a meeting duly assembled this 9th day of June 2010.
Approved
This variation order shall expire if not acted upon within 12 months of the date of approval. Prior to the expiry of the 12 month approval period, it may be extended for only one additional period not exceeding 12 months, at the discretion of Council.
CARRIED
- Delegations and Petitions;
a) Reg Montgomery – 9:45am;
Reg Montgomery attended the Council meeting to request a change in the turnaround in Phase I of the Otter Lake Subdivision.
Resolution No. 155/10
SYNCHYSHYN - WOLSOHEN
Be It Resolved That Council deny R. Montgomery’s request to extend the turnaround in to the Public Reserve past Lots 42 & 45 in the Otter Lake subdivision;
Be It Further Resolved That R. Montgomery must remove the soil from the surveyed turnaround by August 31st, 2010.
CARRIED
b) Bob Enns, Schulte – 10:00am;
Mr. Enns attended the meeting to provide information on Schulte mowers.
c) Otter Lake Development Corporation – 10:15am;
Mr. Grant Nichol attended the meeting to discuss with Council the OLDC’s intent to take over services for the Otter Lake subdivision and their concerns with some of the issues.
d) Mark Gilbart – Otter Lake – 10:45am;
Mr. Gilbart attended the meeting on behalf of Mr. Robert Harwood. A request was made to alter the dimensions of Lot 25, Block 6 in Phase II of the proposed subdivision.
e) Merv Bodnarchuk – 11:15am;
Mr. Bodnarchuk attended the meeting to make a presentation on his proposal for a ball diamond. He requested support from council prior to proceeding with the purchase of land in the RM of Clanwilliam.
Resolution No. 156/10
NYLEN - SYNCHYSHYN
Be It Resolved That a letter be sent to Mervin Bodnarchuk advising him that Council does not oppose his proposed plan for a ball diamond in the RM of Clanwilliam.
CARRIED
- New Business;
a) Boat Launch sign – Ditch Lake Co-op;
Resolution No. 157/10
MADUKE - WOLOSHEN
Be It Resolved That Council authorize the purchase of a boat launch sign for Ditch Lake co-op.
CARRIED
b) Littering (Construction crews);
c) Solar Watering System;
Resolution No. 158/10
Synchyshyn - maduke
Be It Resolved That l. Woloshen re-install the Solar Watering system for the summer.
CARRIED
d) Gronback Drive – drainage;
Resolution No. 159/10
NYLEN - SYNCHYSHYN
Be It Resolved That Council approve the cleaning of the ditch at Gronback Drive.
CARRIED
e) Brewer road – culvert; TABLED
f) Pen Order;
Resolution No. 160
WOLOSHEN - MADUKE
Be It Resolved That Council authorize the purchase of 300 pens with the RM logo.
CARRIED
g) Brewer – Swamp;
h) Usick – culvert;
Resolution No. 161/10
SYNCHYSHYN - MADUKE
Be It Resolved That Council agree to add $10.00 to each beaver approved by Conservation trapped on an approved site.
CARRIED
Resolution No. 162/10
WOLOSHEN - SYNCHYSHYN
Be It Resolved That Council approve the blowing of beaver dams at 8 & 9-18-18.
CARRIED
Resolution No. 163/10
SYNCHYSHYN - NYLEN
Be It Resolved That Council approve the repair & maintenance of culverts at 5 & 8-17-17 and 4 & 9-17-17.
CARRIED
8. Unfinished Business;
a) Boles subdivision (Len & Sylvia);
Resolution No. 164/10
SYNCHYSHYN - WOLOSHEN
Whereas an application for subdivision was submitted by Leonard & Sylvia Boles, registered owners, to subdivide Pt. S.W. ¼ Sec. 18-18-18 WPM in the R.M. of Clanwilliam
And Whereas the application for subdivision was forwarded to various government departments for comment by Intergovernmental Affairs, Agriculture and Community Planning Branch
Be It Resolved That Council for the R.M. of Clanwilliam approve the application.
CARRIED
b) Boles subdivision (Warren & Kim);
c) Montgomery Subdivision – Proposal to subdivide Phase II;
Resolution No. 165/10
SYNCHYSHYN - MADUKE
Whereas an application for subdivision was submitted by Mrs. Shirley Montgomery, registered owner, to subdivide Pt. S. ½ 35-17-18 W & S.W. ¼ 36-17-18 W being Block 2, 3, 4 & 5, Plan 48448 NLTO in the R.M. of Clanwilliam
And Whereas the application for subdivision was forwarded to various government departments for comment by Intergovernmental Affairs, Agriculture and Community Planning Branch
Be It Resolved That Council for the R.M. of Clanwilliam approve the application for subdivision to subdivide Pt. S. ½ 35-17-18 W & S.W. ¼ 36-17-18 W being Block 2, 3, 4 & 5, Plan 48448 NLTO
The following conditions will apply:
- That verification is provided through the Office of the Drinking Water, Water Stewardship, 1007 Century Street, Winnipeg, that the existing water supply system is still an approved system that can provide the required quantity of potable water, given the newly proposed subdivision (particularly, new block 1 lots in proximity to the community well).
2.That proposed lot 5, block 1 be increased in size to the east (use part of lot 6) to create a new lot 5 with a minimum site area of 15000 square feet.
3. That Lot 1, Block 1, be deleted and Lots 2, 3 & 4, block 1 be combined with former Lot 1block 1, and 3 lots with a minimum of 15,000 sq ft each be created out of the 4.
- That conditions 2 and 3 above shall be reconsidered if condition 1 can only be met with a complete re-design of lots in block 1.
- That Public Road running along south side of Block 1 be deleted from the Plan.
- That proposed lots 1 and 2, block 3 be consolidated into one larger lot.
- That proposed lots 8 and 9, block 7 be deleted from the proposal.
- That the easterly extension of the public road servicing the proposed lakeshore lots 8 and 9, block 7 be deleted from the proposal.
9. That the frontage for proposed lot 7, block 7 be increased to conform to the minimum site width required by encompassing the proposed road deleted in Condition No. 8.
10. That all the proposed public roads shown as 20 feet in width in the vicinity of blocks 4, 5 and 6 be made a public lane and increased to 25 feet in width.
- That the proposed public road between lots 7 and 8, block 6 be deleted and included in the plan as part of Lot 26, Block 6.
- That Lot 8, Block 6 be deleted and included in the plan as part of lot 26, Block 6.
- That the proposed public roads be named and the names be approved by council.
- That the proposed public road along the south limits of proposed lots 1 to 10, Block 3 be added to the length of each of the lots.
- That the Public Reserve lot in Block 1 that contains the community well become a private lot.
16.That a written agreement be provided to council, confirming that an Otter Lake Cottage Association has been formed and is prepared to own, manage and maintain in an approved state; the communal water system, any private roads and any lots in the association’s possession, such as lot 26, block 6 of the proposed subdivision in SW 1/4 36 and S ½ 35-17-18W.
17.That the current Development Agreement between Council and the landowner applicant be reviewed and if necessary be updated with any additional provisions required such as responsibility for road upgrading, signage, sewage disposal, water supply and system, access to and maintenance of private water lines where located under public roads and the re-construction of public roads where excavated for water line repair, restrictions on year round occupancy and/or operation of the water system, etc. This Development Agreement is to be registered on the certificate of title to all new cottage lots created and the residual portion of the subject properties.
- That Lot 25, Block 6 be increased to 15,000 sq. ft. and that Lots 23 & 24, Block 6 be extended to create a straight property line.
CARRIED
d) Dust Control; - To be added back to next year’s budget;
e) Grader Purchase;
Resolution No. 166/10
SYNCHYSHYN - MADUKE
Be It Resolved That Council approve the purchase of a 2010 Caterpillar Model No. 140 M Motor Grader as per submitted quote, as per the municipalities 2010 Financial Plan.
CARRIED
- Committee Reports;
a) Council Reports;
Reeve Victor Baraniuk reported on the following matters;
- Planning District meeting;
- G10 Plus meeting;
Councillor Jim Nylen reported on the following matters;
- new culvert at H. Wahls;
Councillor Dave Maduke reported on the following matters;
- recycling meeting;
Councillor Les Woloshen reported on the following matters;
- Nedrob school;
- Community Well;
- Road washouts
- Culvert repairs and replacements;
b) Chief Administrative Officer Report;
The Chief Administrative Officer advised Council of the following;
- Tax Sale properties;
- ECI – grad presenter;
- Photocopier borrowing bylaw;
- Vacation request change;
- Workplace Health & Safety;
Resolution No. 167/10
SYNCHYSHYN - NYLEN
Be It Resolved That Council approve the vacation request change from July 2 – 9 for K. Bridgeman to July 12-23 inclusive.
CARRIED
Resolution No. 168/10
WOLOSHEN - MADUKE
Be It Resolved That Council approve the purchase of a chipper shredder at a cost of $250.00;
Be It Further Resolved That the cost be split with the Town.
CARRIED
10. Correspondence;
a) Little Valley Jamboree – Donation request;
Resolution No. 169/10
SYNCHYSHYN - WOLOSHEN
Be It Resolved That Council donate 2 hoodies, 2 backpacks, 2 Water bottles & 2 sets of History Books to the Little Valley Jamboree.
CARRIED
b) MB Legislative – Bill 230;
c) AMM – Ecological Goods & Services Program;
d) Property Registry – Consumer Alert;
e) Minnedosa & Area Food Bank inc – donation request;
f) Erickson Collegiate – Grad Committee – donation request;
Resolution No. 170/10
MADUKE - NYLEN
Be It Resolved That Council donate 2 hoodies & 2 backpacks to the Erickson Collegiate Grad Committee – Class of 2010.
CARRIED
g) Erickson & District Volunteer Campground Committee;
h) Town of Erickson – Notice of Public Hearing;
i) Erickson 4-H Beef Club Achievement – donation request;
Resolution No. 171/10
SYNCHYSHYN - MADUKE
Be It Resolved That Council donate $100.00 to the Erickson 4-H Beef Club Achievement.
CARRIED
j) Whitemud Watershed Conservation District;
k) The Manitoba Human Rights Commission;
- Adjournment;
Resolution No. 172/10
SYNCHYSHYN - NYLEN
Be It Resolved that the Regular Council Meeting does now adjourn at 2:25 pm.
Next meeting scheduled for Wednesday, July 14th, 2010 at 9:00 am.
CARRIED
____________________________ ____________________________
Reeve Chief Administrative Officer
