RURAL MUNICIPALITY OF CLANWILLIAM
REGULAR MEETING- MINUTES
WEDNESDAY, DECEMBER 14TH, 2011
The Council of the Rural Municipality of Clanwilliam held its regular meeting duly assembled in the Council Chambers of the RM of Clanwilliam on Wednesday, December 14th, 2011 at 9:00 am.
Members Present: Reeve Victor Baraniuk;
Councillor Jim Nylen;
Councillor Dave Maduke;
Councillor Les Woloshen;
Councillor Kristy Vermiere
CAO Erin Halliday;
- Call to Order;
Reeve Baraniuk called the meeting to order at 9:03 am.
- Adoption of the Agenda;
Resolution No. 246/11
VERMIERE - NYLEN
Be It Resolved That the agenda be adopted as presented.
CARRIED
- Adoption of Minutes;
a) Regular Meeting – November 9th, 2011;
b) Special Meeting – December 7th, 2011;
Resolution No. 247/11
MADUKE - NYLEN
Be It Resolved that Council adopt the minutes of the Regular Meeting of November 9th, 2011 and Special Meeting of December 7th, 2011 as circulated.
CARRIED
- Delegations and Petitions;
Resolution No. 250/11
VERMIERE - NYLEN
Be It Resolved That the Council for the RM of Clanwilliam recess the Regular Meeting of Council at 9:32 am to sit as a Public Hearing to hear any representation with respect to an application for Variation.
CARRIED
Resolution No. 251/11
WOLOSHEN - VERMIERE
Be It Resolved That the Public Hearing does now adjourn at 9:42 am and that Council continue with the Regular Meeting.
CARRIED
a) Gerald & Jean Holm – 9:30 AM;
RE: Application for Variation – Lot 48, Block 1 – Ditch Lake;
Resolution No. 252/11
MADUKE - VERMIERE
Whereas: Gerald & Jean Holm owners of the property legally described as being;
Lot 48, Block 1 Ditch Lake
and located in the Rural Municipality of Clanwilliam, applied to the Council in accordance with Section 55(1) of The Planning Act, to vary the minimum requirements of the Rural Municipality of Clanwilliam’s Zoning By-law No. 1313-86 as amended as it applies to this property, as follows:
To vary the Minimum Requirements for:
Front Yard – From 30’ to 10’
Side Yard – From 10’ to 5’
For the purpose of: To provide for the construction of a garage, and an addition to the existing cottage so that it may conform to the Rural Municipality of Clanwilliam Zoning By-Law No. 1313-86 as amended.
And after careful consideration of the application and any representations made for or against the variation sought by the applicant, the Council of the Rural Municipality of Clanwilliam, in a meeting duly assembled this 14th day of December 2011.
Approved
This variation order shall expire if not acted upon within 12 months of the date of approval. Prior to the expiry of the 12 month approval period, it may be extended for only one additional period not exceeding 12 months, at the discretion of Council.
CARRIED
- Finance;
a) List of Accounts for Approval;
Resolution No.248/11
MADUKE - WOLOSHEN
Be It Resolved That Council approve the payment of the November 2011 accounts as recommended by the Finance Committee and as represented by cheque no.’s 5716 to 5798 inclusive and totalling $69,599.52 from the General Account of the R.M. of Clanwilliam.
CARRIED
b) Approval of Council Indemnities;
Resolution No.249/11
WOLOSHEN - NYLEN
Be It Resolved That Council approve the indemnities and expenses for council members for November 2011 as follows:
Reeve Victor Baraniuk $834.00;
Councillor Jim Nylen $770.00;
Councillor Dave Maduke $1236.60;
Councillor Les Woloshen $1025.00;
Councillor Kristy Vermeire $1075.80;
CARRIED
c) Financial Statement - November, 2011;
Resolution No. 253/11
MADUKE - VERMIERE
Be It Resolved that Council of The Rural Municipality of Clanwilliam approve the Unaudited Financial Statements for the month of November 2011.
CARRIED
- By-Laws;
- New Business;
a) Logo Redesign;
Resolution No.254/11
NYLEN - MADUKE
Be It Resolved That Council hold a Logo Design Contest with a prize of $50.00 and a hoodie to the successful participant if their design is selected.
CARRIED
b) 4Imprint Order; TABLED
c) Interest Reversal – Administrative Error;
Resolution No.255/11
MADUKE - VERMIERE
Whereas penalties were applied to Roll No.34028 in the amount of $10.41, Roll No.38020 in the amount of $2.20, and to Roll No. 35080 in the amount of $8.02 that should have been only $5.43 due to a partial payment, and resulting from an administrative error;
Therefore Be It Resolved That Council reverse the penalties as follows:
Roll No. 34028 $10.41
Roll No. 38020 $2.20
Roll No. 35080 $2.59
CARRIED
d) Berg/Brewer Property Line;
Resolution No. 256/11
MADUKE - NYLEN
Be It Resolved That Council hire a surveyor to perform a legal survey and install 5 survey pegs between the East and West halves of section 17-18-18.
Be It Further Resolved That the Landowners of the West ½ 17-18-18 and the Landowners of the SE ¼ 17-18-18 each be responsible for 50% of all costs incurred to obtain the survey.
CARRIED
e) MOU – RM of Park Emergency Plan;
Resolution No.257/11
MADUKE - WOLOSHEN
Be It Resolved That Council authorize the CAO to sign the Memorandum of Understanding as presented between the Town of Erickson/RM of Clanwilliam and the RM of Park in regards the RM of Park Emergency Plan.
CARRIED
f) Interim Operating Budget
Resolution No.258/11
MADUKE - WOLOSHEN
Be It Resolved That Council for the Rural Municipality of Clanwilliam adopt the following interim operating budget for the year 2012 until the Financial Plan for the year 2012 is adopted:
|
General Operating Fund |
|
|
General Government Services |
$ 110,000.00; |
|
Protective Services |
$ 25,000.00; |
|
Transportation Services |
$ 200,000.00; |
|
Environmental Health Services |
$ 24,000.00; |
|
Public Health and Welfare services |
$ 8,500.00; |
|
Environmental Development Services |
$ 6,000.00; |
|
Economic Development Services |
$ 6,000.00; |
|
Recreation and Cultural Services |
$ 30,000.00; |
|
Fiscal Services |
$ 10,000.00; |
CARRIED
g) SMWMG 2012 Levy;
Resolution No.259/11
NYLEN - MADUKE
Be It Resolved That Council prepay a portion of the 2012 South Mountain Waste Management Group Annual Levy in the amount of $1500.00.
CARRIED
- Unfinished Business;
- Committee Reports;
a) Council Reports;
Reeve Victor Baraniuk reported on the following matters;
- No Report;
Councillor Jim Nylen reported on the following matters;
- SRMPD;
Councillor Dave Maduke reported on the following matters;
- Riding Mountain Liaison;
- Manitoba Conservation;
- Rec Centre Meeting;
- SMWMG Meeting;
Councillor Les Woloshen reported on the following matters;
- Cemetery Committee;
- Solar Watering System;
- Scandinavian Well;
Councillor Kristy Vermiere reported on the following matters;
- LSRCD;
- RSTA Meeting;
- Social Committee – Community Christmas Party;
b) Chief Administrative Officer Report;
The Chief Administrative Officer advised Council of the following;
- RMNP Invoice;
- Boundary Road;
- Status of 2010 Audit;
- Correspondence;
a) Minister of Local Government – 2009 Statistical Information;
b) MAFRI – Survey;
c) MIT – Information Request;
d) MIT – Engineer’s Flood Damage Report;
e) Manitoba Hydro – Bipole III Route;
f) Erickson Credit Union – Line of Credit;
g) CLPA – Intent to Renew Lease;
Resolution No.260/11
MADUKE - WOLOSHEN
Whereas the Crown Lands and Property Agency has sent a memorandum advising the RM of Clanwilliam of the intent to renew an expired lease at Josepha Lake;
Therefore Be It Resolved That Council does not object to the lease renewal.
CARRIED
h) Neepawa Land Titles Office – Notice of Filing;
i) Manitoba Ag Hall of Fame;
j) AMM – Member Advisory;
k) MIT – Grant-In-Aid Program;
l) Rhide Technologies – Product Information;
m) Parkland Home – Notice of Rent Increase;
- Adjournment;
Resolution No. 261/11
VERMIERE - NYLEN
Be It Resolved that the Regular Council Meeting does now adjourn at 2:27 pm
Next meeting scheduled for Wednesday, January 11th, 2012 at 9:00 am.
CARRIED
____________________________ ____________________________
Reeve Chief Administrative Officer
