RURAL MUNICIPALITY OF CLANWILLIAM
REGULAR MEETING- MINUTES
WEDNESDAY, JANUARY 11, 2012
The Council of the Rural Municipality of Clanwilliam held its regular meeting duly assembled in the Council Chambers of the RM of Clanwilliam on Wednesday, January 11th, 2012 at 9:00 am.
Members Present: Reeve Victor Baraniuk;
Councillor Jim Nylen;
Councillor Dave Maduke;
Councillor Les Woloshen;
Councillor Kristy Vermiere
CAO Erin Halliday;
- Call to Order;
Reeve Baraniuk called the meeting to order at 9:00 a.m.
- Adoption of the Agenda;
Resolution No. 01/12
NYLEN - VERMIERE
Be It Resolved That the agenda be adopted as presented.
CARRIED
- Adoption of Minutes;
a) Regular Meeting – December 14th, 2011;
Resolution No. 02/12
MADUKE - WOLOSHEN
Be It Resolved that Council adopt the minutes of the Regular Meeting of December 14th, 2011 as circulated.
CARRIED
- Finance;
a) List of Accounts for Approval;
Resolution No.03/12
MADUKE - WOLOSHEN
Be It Resolved That Council approve the payment of the December 2011 accounts as recommended by the Finance Committee and as represented by cheque no.’s 5799 to 5846 inclusive and totalling $ 95,761.98 from the General Account of the R.M. of Clanwilliam.
CARRIED
b) Approval of Council Indemnities;
Resolution No. 04/12
NYLEN - VERMIERE
Be It Resolved That Council approve the indemnities and expenses for council members for December 2011 as follows:
Reeve Victor Baraniuk $575.00;
Councillor Jim Nylen $350.00;
Councillor Dave Maduke $500.00;
Councillor Les Woloshen $500.00;
Councillor Kristy Vermiere $425.00;
CARRIED
c) Financial Statement - December, 2011;
Resolution No.05/12
MADUKE - NYLEN
Be It Resolved that Council of The Rural Municipality of Clanwilliam approve the Unaudited Financial Statements for the month of December 2011.
CARRIED
- New Business;
a) Designate Tax Sale Year;
Resolution No.06/12
MADUKE - VERMIERE
Be It Resolved That the Council of the RM of Clanwilliam designate 2010 as the Tax Sale Year.
CARRIED
b) Services to Seniors Grant – 2012;
Resolution No.07/12
WOLOSHEN - MADUKE
Be It Resolved That Council provide a $600.00 grant to Service to Seniors for 2012.
CARRIED
c) Taxes Added/Removed;
Resolution No.08/12
NYLEN - MADUKE
Be It Resolved That Council for the Rural Municipality of Clanwilliam authorize the following additions/deletions to/from the roll:
|
Roll# |
Legal Description |
Amount |
Reason |
|
79758 |
Lot 29, 1-31257 |
-183.44 |
Removed Mobile & Shed – April, 2011 |
|
|
|
413.08 |
Added Residence – November 2011 |
|
|
|
$229.64 |
Roll #79758 Net Increase |
|
Roll# |
Legal Description |
Amount |
Reason |
|
33940 |
Lot 21, 1-48448 |
-61.05 |
Cottage & Shed Demolished – October 2011 |
CARRIED
d) Updated Emergency Plan;
Resolution No.09/12
MADUKE - WOLOSHEN
Be It Resolved That Council adopt the Emergency Plan as updated December, 2011 and as presented by the Emergency Measures Coordinator.
CARRIED
e) Letter of Support – Skating Rink;
Resolution No.11/12
MADUKE - WOLOSHEN
Be It Resolved That Council provide the Erickson Skating Rink with a letter of support for their grant application to complete building renovations.
CARRIED
f) Manitoba Hydro – Emergency Management Meeting;
Resolution No.10/12
NYLEN - MADUKE
Be It Resolved That Council authorize EMO Coordinator, Virginia Shemeliuk, to attend the Manitoba Hydro Emergency Management Meeting in Dauphin, Manitoba on January 25, 2012.
Be It Further Resolved that 50% mileage be reimbursed at $0.40 per kilometre travelled to attend the meeting.
g) Otter Lake Development Agreement;
Resolution No.13/11
VERMIERE - MADUKE
Be It Resolved That Council accept the updated Otter Lake Development Agreement as presented and with the following changes resulting from the registration of Plan No. 50706:
- Removal of Title No. 2356334
- Addition of Title No. 2497288 and Title No.2497290
CARRIED
h) Parkland Home Rental Contract;
Resolution No.12/12
NYLEN - VERMIERE
Be It Resolved That Council authorize the CAO to sign and return the CMHC Rental Contract commencing April 1st, 2012 for #9-1st Street NE, Erickson, Manitoba.
i) Neopost Mailing System;
Resolution No.14/11
WOLOSHEN - MADUKE
Be It Resolved That Council upgrade the current Mailing System to the Neopost IS-350S System.
CARRIED
j) Local Improvement Plan 01-11 – Prepayment Option;
Resolution No.15/12
NYLEN - VERMIERE
Whereas Section 325 of the Municipal Act states “A taxpayer whose local improvement taxes are not based in whole or in part on an assessment may prepay the taxes by the date set by the council in the local improvement by-law.”
Therefore Be It Resolved That Council accept prepayments for Local Improvement Plan 01-11 for the purchase of a 2012 Crew-Cab Fire Apparatus from January 23rd to February 22nd, 2012.
CARRIED
k) Municipal Insurance – Recommendations;
Resolution No.16/11
VERMIERE - NYLEN
Be It Resolved That Council authorize the repairs and purchase a Class K fire extinguisher for the Erickson Skating Rink as per the quote of $637.44 from Premium Fire Protection Ltd.
Be It Further Resolved That Council authorize the repairs at the Erickson Rec Centre as per the quote of $254.24 from Premium Fire Protection Ltd if the bell cannot be painted.
Be It Further Resolved that these costs be split equally with the Town of Erickson
CARRIED
l) Hudson Bay Route Association – 2012 Membership;
Resolution No.17/12
NYLEN - VERMIERE
Be It Resolved That Council purchase a 2012 membership to the Hudson Bay Route Association at a cost of $300.00.
CARRIED
m) Employment Contract – Terry Woywada;
Resolution No.18/12
MADUKE - VERMIERE
Be It Resolved That Council recess the regular meeting to sit in camera as a Committee of the Whole to discuss personnel issues
Be It Further Resolved That all matters discussed are to be kept confidential.
CARRIED
Resolution No.19/11
MADUKE - NYLEN
Be It Resolved That Council come out of Committee of the Whole and continue with the regular meeting.
CARRIED
Resolution No.20/11
MADUKE - VERMIERE
Be It Resolved That Council accept the 2012 Employment Contract for Terry Woywada as presented.
CARRIED
- Committee Reports;
a) Council Reports;
Reeve Victor Baraniuk reported on the following matters;
- Riding Mountain Liaison Committee;
Councillor Jim Nylen reported on the following matters;
- n/a;
Councillor Dave Maduke reported on the following matters;
- Brush Cutting;
Councillor Les Woloshen reported on the following matters;
- Brush Cutting;
Councillor Kristy Vermiere reported on the following matters;
- RSTA Meeting;
b) Chief Administrative Officer Report;
The Chief Administrative Officer advised Council of the following;
- Purchases;
- Revised RM of Minto Billing;
- Contributions to Capital;
- Correspondence;
a) AMM News Bulletin;
b) MB Healthy Living – Premier’s Volunteer Service Award 2012;
c) Southwest Regional Development Corporation;
d) Fort Distributors – E-N-One;
e) Kim Avanthay – Proclamation Request;
f) Dionco Sales and Service Ltd;
- Adjournment;
Resolution No.21/12
MADUKE - NYLEN
Be It Resolved that the Regular Council Meeting does now adjourn at 2:28 pm
Next meeting scheduled for Wednesday, February 8th, 2012 at 9:00 a.m.
CARRIED
____________________________ ____________________________
Reeve Chief Administrative Officer
