RURAL MUNICIPALITY OF CLANWILLIAM
REGULAR MEETING- MINUTES
WEDNESDAY, JUNE 8, 2011
The Council of the Rural Municipality of Clanwilliam held its regular meeting duly assembled in the Council Chambers of the RM of Clanwilliam on Wednesday, June 8th, 2011 at 11:00 am.
Members Present: Reeve Victor Baraniuk;
Councillor Jim Nylen;
Councillor Dave Maduke;
Councillor Les Woloshen;
Councillor Kristy Vermiere
CAO Kat Bridgeman;
- Call to Order;
Reeve Baraniuk called the meeting to order at 11:00 pm.
- Adoption of the Agenda;
Resolution No. 106/11
NYLEN - WOLOSHEN
Be It Resolved That the agenda be adopted as presented.
CARRIED
- Adoption of Minutes;
Resolution No. 107/11
VERMIERE - MADUKE
Be It Resolved That the Minutes of the Regular Meeting of May 11 and the special meeting of June 1, 2011 be adopted as circulated.
CARRIED
- Delegations and Petitions;
a) Otter Lake Development
Prior to the meeting, Council met at the Otter Lake Development at 9:00am to go over any outstanding issues at the development. In attendance were Mr. & Mrs. Reg Montgomery, Developers; Mr. Grant Nicol, OLDC President; Sally Verhaeghe, OLDC Treasurer; David Mazier, lot owner; and the RM of Clanwilliam Council and CAO. Road quality/standards and the community well were discussed.
- Finance;
a) List of Accounts for Approval;
Resolution No. 108/11
MADUKE - VERMIERE
Be It Resolved That Council approve the payment of the May 2011 accounts as recommended by the Finance Committee and as represented by cheque no.’s 5357 to 5398 inclusive and totalling $38,429.31 from the General Account of the R.M. of Clanwilliam.
CARRIED
b) Approval of Council Indemnities;
Resolution No. 109/11
VERMIERE - MADUKE
Be It Resolved That Council for the Rural Municipality of Clanwilliam approve the May 2011 indemnities and expenses for members of Council as follows:
Reeve Victor Baraniuk $ 450.00
Councillor Jim Nylen: $ 400.00
Councillor Dave Maduke: $ 350.00
Councillor Les Woloshen: $ 1025.00
Councillor Kristy Vermiere $ 350.00
CARRIED
c) Financial Statement - May 2011;
Resolution No. 110/11
WOLOSHEN - VERMIERE
Be It Resolved That Council for the Rural Municipality of Clanwilliam approve the Unaudited Financial Statement for the Month of May 2011 as presented.
CARRIED
- Public Hearings;
a) Variation Order – Robertson – 11:30am;
b) Variation Order – B. McKay – 11:40am;
Resolution No. 111/11
MADUKE - NYLEN
Be It Resolved That the Council for the Rural Municipality of Clanwilliam recess the Regular Meeting of Council at 11:35 am to sit as a Public Hearing to hear representation on application for variation.
CARRIED
Resolution No. 112/11
NYLEN - WOLOSHEN
Be It Resolved That the Public Hearing does now adjourn at 11:43 am and that Council continue with the Regular Meeting.
CARRIED
Resolution No. 113/11
WOLOSHEN - NYLEN
Whereas: Mike and Lynn Robertson owners of the property legally described as being;
Lot 13 Beatty Drive, Ditch Lake
and located in the Rural Municipality of Clanwilliam, applied to the Council in accordance with Section 55(1) of The Planning Act, to vary the minimum requirements of the Rural Municipality of Clanwilliam’s Zoning By-law No. 1313-86 as amended as it applies to this property, as follows:
To vary the Minimum Requirements for:
Side yard – From 10ft to 5ft
For the purpose of: To allow for the construction of a 16 x 28 ft. cottage addition so that it may conform to the Rural Municipality of Clanwilliam Zoning By-Law No. 1313-86 as amended.
And after careful consideration of the application and any representations made for or against the variation sought by the applicant, the Council of the Rural Municipality of Clanwilliam, in a meeting duly assembled this 8th day of June 2011.
Approve the said Application for Variation
Approval is given subject to the following conditions: N/A
This variation order shall expire if not acted upon within 12 months of the date of approval. Prior to the expiry of the 12 month approval period, it may be extended for only one additional period not exceeding 12 months, at the discretion of Council.
CARRIED
Resolution No. 114/11
MADUKE - VERMIERE
Whereas: Beatrice McKay owners of the property legally described as being;
Lot 14 Beatty Drive, Ditch Lake
and located in the Rural Municipality of Clanwilliam, applied to the Council in accordance with Section 55(1) of The Planning Act, to vary the minimum requirements of the Rural Municipality of Clanwilliam’s Zoning By-law No. 1313-86 as amended as it applies to this property, as follows:
To vary the Minimum Requirements for:
Front Yard – From 30ft to 20ft
For the purpose of: To allow for the construction of a 16 x 24 ft. cottage addition so that it may conform to the Rural Municipality of Clanwilliam Zoning By-Law No. 1313-86 as amended.
And after careful consideration of the application and any representations made for or against the variation sought by the applicant, the Council of the Rural Municipality of Clanwilliam, in a meeting duly assembled this 8th day of June 2011.
Approve the said Application for Variation
Approval is given subject to the following conditions: N/A
This variation order shall expire if not acted upon within 12 months of the date of approval. Prior to the expiry of the 12 month approval period, it may be extended for only one additional period not exceeding 12 months, at the discretion of Council.
CARRIED
- New Business;
a) Signing authority;
Resolution No. 115/11
VERMIERE - NYLEN
Be It Resolved that effective June 9 signing authority for the General Accounts of the RM of Clanwilliam be Reeve Victor Baraniuk or Deputy Reeve Jim Nylen and CAO Kat Bridgeman or Administrative Assistant Kim Gibbons.
CARRIED
b) SW ¼ 7-18-17 WPM pasture rental;
Resolution No. 116/11
MADUKE - VERMIERE
Be It Resolved That Council renew the rental agreement for Part of SW ¼ 7-18-17WPM to Wendell Chemerika for a further 3 years to July 10, 2013.
CARRIED
c) Cemetery Trust Fund transfer;
Resolution No. 117/11
NYLEN - WOLOSHEN
Be It Resolved That Council approve the transfer of funds in the amount of $1250.00 from the Cemetery Trust Fund to the RM of Clanwilliam General Account for Headstone Levelling for the Cemetery.
CARRIED
d) 911 Service Agreement
Resolution No. 118/11
WOLOSHEN - MADUKE
Be It Resolved That Council authorize the Reeve and CAO to sign the 911 Service Agreement with the City of Brandon to provide 911 Services to the RM of Clanwilliam.
CARRIED
e) Tax Sale Date;
Resolution No. 119/11
MADUKE - VERMIERE
Be It Resolved That the Council for the RM of Clanwilliam set the date of Tax Sale for Monday, December 12th, at 10:30 a.m.
CARRIED
f) culvert request;
Resolution No. 120/11
MADUKE - WOLOSHEN
Be It Resolved That Council apply for Minor Works to install a 18” culvert in the approach at SW 17-17-18WPM.
CARRIED
g) Approach widening ;
Resolution No. 122/11
NYLEN - WOLOSHEN
Be It Resolved That Council approve the widening of an approach at NW 13-17-17WPM.
CARRIED
Resolution No. 123/11
VERMIERE - MADUKE
Be It Resolved That Council authorize Orville Berg to remove scrub and trees on road allowance on the East-West road of Southerly 31-18-18 and on Sunset Drive in Ditch Lake to allow for moving in a cabin;
Be It Further Resolved That the RM repair the hole in the road as well.
CARRIED
- Unfinished Business;
Resolution No. 124/11
VERMIERE - NYLEN
Be It Resolved That the turnaround in front of Lot 42 at Otter Lake be re-surveyed in the presence of a member of Council; that the turnaround be cleared and gravelled no later than July 13th, 2011;
Be It Further Resolved That Council have the work completed at the expense of the Developer should it not be completed by the deadline;
Be It Further Resolved That the road grade be lifted 4” above adjacent land from the turnaround at Lot 42, north to the lake as to the specifications in the Development Agreement.
CARRIED
Resolution No. 125/11
NYLEN - WOLOSHEN
Be It Resolved That Council approve the installation of an approach into SW 30-18-18 and a load of gravel on NW 22-18-18 and SW 27-18-18 to widen approaches.
CARRIED
Councillor Maduke left the meeting at 2:00pm.
Resolution No. 125a/11
NYLEN – WOLOSHEN
Be It Resolved That Council approve the purchase of a grapple for the RM tractor at a cost of $3000.00;
Be It Further Resolved That the RM request the Town cost share to use for loading garbage at the landfill.
CARRIED
- Committee Reports;
a) Council Reports;
Reeve Victor Baraniuk reported on the following matters;
- Planning District meeting;
Councillor Jim Nylen reported on the following matters;
- Planning District meeting;
Councillor Les Woloshen reported on the following matters;
- Ward work;
b) Chief Administrative Officer Report;
The Chief Administrative Officer advised Council of the following;
- Chamber meeting;
- Correspondence;
a) Constituency Office of Bob Sopuck – complaint;
b) Kerr Lake – culvert request;
c) C and C Construction – Business advertisement;
d) Crown Lands – South Ditch Lake Recreational Coop;
e) Little Valley Jamboree – Donation request;
Resolution No. 126/11
VERMIERE - WOLOSHEN
Be It Resolved That the RM purchase a $100.00 donation item from Rona, for the Little Valley Jamboree.
CARRIED
f) Government of Manitoba – News Release – Youth Flood Team;
g) Beaver Program – MB Conservation;
h) Notice of Public Hearing – RM of Park;
- Adjournment;
Resolution No. 127/11
NYLEN - VERMIERE
Be It Resolved that the Regular Council Meeting does now adjourn at 3:00 pm
Next meeting scheduled for Wednesday, July 13th, 2011 at 9:00 am.
CARRIED
____________________________ ____________________________
Reeve Chief Administrative Officer