RURAL MUNICIPALITY OF CLANWILLIAM
REGULAR MEETING- MINUTES
WEDNESDAY, SEPTEMBER 14TH, 2011
The Council of the Rural Municipality of Clanwilliam held its regular meeting duly assembled in the Council Chambers of the RM of Clanwilliam on Wednesday, September 14th,2011 at 9:00 am.
Members Present: Reeve Victor Baraniuk;
Councillor Jim Nylen;
Councillor Dave Maduke;
Councillor Les Woloshen;
Councillor Kristy Vermiere;
CAO Kat Bridgeman;
- Call to Order;
Reeve Baraniuk called the meeting to order at 9:00 pm.
- Adoption of the Agenda;
Resolution No. 170/11
MADUKE – WOLOSHEN
Be It Resolved That the agenda be adopted as presented.
CARRIED
- Adoption of Minutes;
a) Regular Meeting – , August 10th,2011;
Resolution No. 171/11
NYLEN - VERMIERE
Be It Resolved that Council adopt the minutes of the Regular Meeting of August 10th, 2011 as circulated.
CARRIED
- Public Hearing;
a) Warren & Kim Boles – Application for Conditional Use/Variation Order – 9:15am;
Resolution No. 172/11
WOLOSHEN - NYLEN
Be It Resolved That the Council for the Rural Municipality of Clanwilliam recess the Regular Meeting of Council at 9:15 am to sit as a Public Hearing to hear representation on application for variation and conditional use.
CARRIED
Resolution No. 173/11
NYLEN - WOLOSHEN
Be It Resolved That the Public Hearing does now adjourn at 9:26 am and that Council continue with the Regular Meeting.
CARRIED
Resolution No. 174/11
WOLOSHEN - VERMIERE
Whereas Warren & Kim Boles, owners of the property legally described as SE ¼ Sec. 2-18-18WPM in the Rural Municipality of Clanwilliam, has applied to the Council in accordance with Section 53 of The Planning Act for approval of a Conditional Use in order to provide for the operation of a home-based business within the “A80” general agricultural zone, in accordance with the provisions of the Rural Municipality of Clanwilliam’s Zoning By-law No. 1313-86;
And after careful consideration of the application and any representations made for or against the proposed Conditional Use sought by the applicant, the Council for the Rural Municipality of Clanwilliam in a meeting duly assembled this 14th day of September 2011,
APPROVE the said Application for Conditional Use.
CARRIED
Resolution No. 175/11
MADUKE - VERMIERE
Whereas: Warren & Kim Boles, owners of the property legally described as being;
SE ¼ Sec 2-18-18
and located in the Rural Municipality of Clanwilliam, applied to the Council in accordance with Section 55(1) of The Planning Act, to vary the minimum requirements of the Rural Municipality of Clanwilliam’s Zoning By-law No. 1313-86 as amended as it applies to this property, as follows:
To vary the Minimum Requirements for:
Maximum area from 4,000 sq. feet of indoor storage to 30,000 sq. feet of storage
For the purpose of: To provide for additional storage space so that it may conform to the Rural Municipality of Clanwilliam Zoning By-Law No. 1313-86 as amended.
And after careful consideration of the application and any representations made for or against the variation sought by the applicant, the Council of the Rural Municipality of Clanwilliam, in a meeting duly assembled this 14th day of September 2011.
Approved the said Application for Variation
CARRIED
- Finance;
a) List of Accounts for Approval;
Resolution No. 176/11
MADUKE - NYLEN
Be It Resolved That Council approve the payment of the August 2011 accounts as recommended by the Finance Committee and as represented by cheque no.’s 5525 to 5588 inclusive and totalling $ 46,620.64 from the General Account of the RM of Clanwilliam.
CARRIED
b) Approval of Council Indemnities;
Resolution No. 177/11
VERMIERE - NYLEN
Be It Resolved That Council approve the indemnities and expenses for council members for August 2011 as follows:
Reeve Victor Baraniuk $ 450.00;
Councillor Jim Nylen $ 400.00;
Councillor Dave Maduke $ 425.00;
Councillor Les Woloshen $ 350.00;
Councillor Kristy Vermiere $ 358.00.
CARRIED
c) Financial Statement – August 31, 2011;
Resolution No. 178/11
WOLOSHEN - MADUKE
Be It Resolved that Council of The Rural Municipality of Clanwilliam approve the Unaudited Financial Statements for the month of August 2011.
CARRIED
- 6. Delegation – Joyce Robinson 10:00am;
Mrs. Joyce Robinson attended the meeting to discuss beaver dams on neighbouring private property that are causing water backup on her property. Bridge repair between 22 & 23-18-17 was also discussed. The RM is currently waiting for the permit from Water Stewardship to start work.
- New Business;
a) Audit Appointment;
Resolution No. 179/11
NYLEN - VERMIERE
Be It Resolved That Council appoint MNP as the municipal auditor for the 2011 year.
CARRIED
b) AMM Convention;
Resolution No. 180/11
MADUKE - WOLOSHEN
Be It Resolved That Council authorize Council and the CAO to attend the AMM Convention in Brandon from November 21st – 24th, 2011;
Be It Further Resolved That registration fees and Gala Tickets be purchased at the discounted rate of $225.00 + GST.
Be It Further Resolved That Council authorize the payment of any expenses incurred in accordance with the Indemnity By-law.
CARRIED
c) Taxes Added;
Resolution No. 181/11
NYLEN - MADUKE
Be It Resolved That Council for the Rural Municipality of Clanwilliam authorize additions to the roll as follows:
Roll# Legal Description Amount Reason_______________
01200.000 Des NE3-17-17 $ 317.90 New Dairy Barn
14300.000 Des SW31-17-17 $ 745.02 Add’l Home added
30200.000 1-2-7283 $ 437.28 Class Change
33998.000 50-1-48448 $ 454.91 New cottage added
34280.000 12-3-48448 $ 328.66 Cottage & Shed added
68300.000 4924 $ 457.19 Added Pole shed
79750.000 25-1-31257 $4,346.03 New House
91100.000 Site 80 1-4536 $ 781.03 Added New Cottage
___________________________________________________________
Total $7,868.02
CARRIED
d) Taxes Cancelled;
Resolution No. 182/11
VERMIERE - WOLOSHEN
Be It Resolved That Council for the Rural Municipality of Clanwilliam authorize the cancellation of taxes to the roll as follows:
Roll# Legal Description Amount Reason_______________
99806.000 3-2-36558 $ 214.57 Demolished Cottage
30200.000 1-2-7283 $ 784.69 Golf course closed
33998.000 50-1-48448 $ 264.20 Old cottage removed
77700.000 SE 24-18-18 $ 855.50 Cottage removed
90800.000 Site 74 - 4536 $ 94.17 cottage removed
___________________________________________________________
Total $1,998.56
CARRIED
e) Amend Resolution No. 164/11
Resolution No. 183/11
NYLEN - MADUKE
Be It Resolved That Council amend Resolution No. 164/11 and authorize additions to the roll as follows:
Roll# Legal Description Amount Reason_______________
33984.000 43-1-48448 $ 311.01 Added Cottage
34064.000 83-1-48448 $ 166.42 Added Garage
34078.000 90-1-48448 $1,007.69 Added new cottage
61300.000 Des SW21-18-17W $ 4212.49 New Residence
79706.000 3-1-31257 $ 147.00 New Addition
79790.000 45-1-31257 $ 64.26 Added Garage
99800.000 Des NE30-18-18W $ 515.92 Added House and Shed
___________________________________________________________
Total $6,424.79
CARRIED
f) School bus access – Rolling River School Division;
Resolution No. 184/11
NYLEN - WOLOSHEN
Be It Resolved That Council approve the building of an approach on SE 10-18-18 to allow for school bus access.
CARRIED
g) Ramsden – Subdivision Application; TABLED
- Unfinished Business;
a) Montgomery subdivision – OLDC water supply;
b) Michalchuk Employment Contract;
Resolution No.186/11
VERMIERE - NYLEN
Be It Resolved That Council agree to the terms and authorize the Reeve and CAO to sign the employment contract between the RM of Clanwilliam and Fred Michalchuk.
CARRIED
c) Municipal Shed;
Resolution No. 187/11
MADUKE - WOLOSHEN
Be It Resolved That Council approve the completing of the base for the new municipal shed.
CARRIED
d) Culverts;
Resolution No. 188/11
MADUKE - WOLOSHEN
Be It Resolved That Council remove a beaver dam on 22-18-17 for the purpose of de-watering and inspecting the integrity of a culvert on Road 98W.
CARRIED
- Committee Reports;
a) Council Reports;
Reeve Victor Baraniuk reported on the following matters;
- Planning District meeting;
Councillor Jim Nylen reported on the following matters;
- Planning District meeting;
Councillor Dave Maduke reported on the following matters;
- Recycling meeting;
Councillor Les Woloshen reported on the following matters;
- Gravelling and road work;
Councillor Kristy Vermiere reported on the following matters;
- Attended social committee meeting;
- Leveller put in by Cibula’s;
b) Chief Administrative Officer Report;
The Chief Administrative Officer advised Council of the following;
- WHS Officer - applications;
- Hours for carpet cleaning;
- PSAB seminar;
- Otter Lake lot;
- Chamber meeting;
- Correspondence;
a) Rolling River First Nation – road closure request; TABLED
b) MB Infrastructure and Transportation – Highways Agreement; TABLED
c) Little Saskatchewan River Conservation District – Rep Appts;
d) Letter regarding Road 105N; Letter to be sent to landowner
e) Letter – culvert request;
f) Letter – Road 106N off PR262/speed;
- Adjournment;
Resolution No. 189/11
WOLOSHEN - MADUKE
Be It Resolved that the Regular Council Meeting does now adjourn at 1:45 pm
Next meeting scheduled for Wednesday, October 12th, 2011 at 9:00 am.
CARRIED
____________________________ ____________________________
Reeve Chief Administrative Officer