TOWN OF ERICKSON
REGULAR MEETING- MINUTES
THURSDAY, DECEMBER 8TH, 2011
The Council of the Town of Erickson held its regular meeting duly assembled in the Council Chambers of the Town of Erickson on Thursday, December 8th, 2011 at 1:00 p.m.
Members Present: Mayor Val Soltys;
Councillor Tami Johnson;
Councillor Don Huisman;
Councillor Brian Schnell;
Councillor Dave Walker
CAO Erin Halliday;
- Call to Order;
Mayor Soltys called the meeting to order at 1:02 pm.
- Adoption of the Agenda;
Resolution No. 290/11
WALKER - HUISMAN
Be It Resolved That the agenda be adopted as presented.
CARRIED
- Adoption of Minutes;
Resolution No. 291/11
SCHNELL - JOHNSON
Be It Resolved That Council adopt the minutes of the Regular Meeting of November 10th, 2011 as circulated.
CARRIED
- Finance;
a) List of Accounts for Approval;
Resolution No. 292/11
WALKER - SCHNELL
Be It Resolved That Council approve the payment of the November 2011 accounts as recommended by the Finance Committee and as represented by cheque no.’s 6575 to 6656 inclusive and totalling $ 31,700.13 from the General Account of the Town of Erickson, and Utility represented by cheque no.’s 949 to 961 inclusive and totalling $42,430.38.
Excluding Cheque No.6640 in the amount of $100.00 from the Town of Erickson General Account.
Be It Further Resolved That Cheque No. 6552 in the amount of $378.84 be voided.
Be It Further Resolved That Cheque No. 6545 in the amount of $186.51 that was withheld from the List of Accounts for Approval on November 10th, 2011 for clarification be approved.
CARRIED
b) Approval of Council Indemnities;
Resolution No. 293/11
HUISMAN - SCHNELL
Be It Resolved That Council approve the indemnities and expenses for council members for November 2011 as follows:
Mayor Val Soltys $845.00;
Councillor Tami Johnson $884.80;
Councillor Don Huisman $633.44;
Councillor Brian Schnell $600.00;
Councillor Dave Walker $968.60;
CARRIED
c) Financial Statement – November 2011;
Resolution No. 294/11
HUISMAN - JOHNSON
Be It Resolved that Council of The Town of Erickson approve the Unaudited Financial Statements for the months of November 2011.
CARRIED
- New Business;
a) MB Human Rights Commission;
Resolution No. 295/11
JOHNSON - WALKER
Be It Resolved That Council accept the Recommendation for Disposition by Board of Commissioners for the Manitoba Human Rights Commission in regards to File No.10 EN 127.
CARRIED
b) Paymate Payroll Program;
Resolution No. 296/11
HUISMAN - SCHNELL
Be It Resolved That Council authorize the purchase of the Paymate Acclaim payroll program through Munisoft at a cost of $595.00 to be split equally with the RM of Clanwilliam.
CARRIED
c) Controlled Entities Bookkeeping;
Resolution No. 297/11
JOHNSON - WALKER
Be It Resolved That Council authorize the purchase of the Munisoft software to maintain the accounting records for controlled entities at a cost of $45.00 each.
Be It Further Resolved That the cost be split equally with the R.M. of Clanwilliam.
CARRIED
d) CAO Spending Authority;
Resolution No. 298/11
HUISMAN - WALKER
Be It Resolved That Council authorize the CAO to spend up to $750.00 without prior approval from Council and if there is funds available in the budget.
Be It Further Resolved That the CAO report these expenditures to Council monthly.
CARRIED
e) Erickson Elementary School – Skating Rink;
Resolution No. 299/11
HUISMAN - JOHNSON
Be It Resolved That Council grant permission to the Erickson Elementary School to use Block 1 Plan 20961 for a skating rink for the 2011-2012 season.
Be It Further Resolved That there be no cost to the Town of Erickson in relation to the skating rink.
CARRIED
f) 4-Imprint Order;
Resolution No. 300/11
HUISMAN - SCHNELL
Be It Resolved That Council authorize the purchase of up to $1500.00 in promotional items from 4-imprint.
CARRIED
g) Interim Operating Budget;
Resolution No. 301
JOHNSON - WALKER
Be It Resolved That Council for the Town of Erickson adopt the following interim operating budget for the year 2012 until the Financial Plan for the year 2012 is adopted:
|
General Operating Fund
|
|
|
General Government Services |
$ 87,207.60; |
|
Protective Services: |
$ 19,170.77; |
|
Transportation Services; |
$ 134,209.00; |
|
Environmental Health Services; |
$ 22,201.65; |
|
Public Health and Welfare Services; |
$ 14,523.00; |
|
Environmental Development Services; |
$ 12,360.00; |
|
Economic Development Services; |
$ 5,665.00; |
|
Recreation and Cultural Services; |
$ 20,806.00; |
|
Fiscal Services;
|
$ 19,900.50; |
|
Utility Operating Fund
|
|
|
Utility Operating |
$ 60,000.00. |
CARRIED
h) December 28, 2011 Meeting;
Resolution No. 302/11
SCHNELL - HUISMAN
Be It Resolved That Council cancel their regular meeting scheduled for December 28, 2011.
CARRIED
i) Funds Transfer – Gas Tax;
Resolution No. 303/11
WALKER - SCHNELL
Be It Resolved That Council authorize the transfer of $25,907.20 from the Gas Tax Reserve Fund to the General Operating Account as per Project No.19575 for patch paving repairs completed on Railway Avenue relating to the Railway Subdivision.
CARRIED
j) Curb Stop – 1st Street NW;
Resolution No. 304
HUISMAN - WALKER
Be It Resolved That Council authorize the required repairs to the curb stops on 1st Street NW and 3rd Street SW to be completed by GW Vac.
CARRIED
k) Development Proposal; TABLED
l) Hotel Reservation – MWWA Conference;
Resolution No. 305/11
JOHNSON - HUISMAN
Be It Resolved That Council authorize the booking and payment for two hotel rooms for one night in Brandon, Manitoba during the MWWA Conference in January 2012.
CARRIED
m) TAXervice – Engagement Letter;
Resolution No. 306/11
WALKER - SCHNELL
Be It Resolved That Council authorize the signing of the 2012 Engagement Letter for Tax sale services provided by TAXervice.
CARRIED
n) Variation – A.Cornish;
Resolution No. 307
JOHNSON - SCHNELL
Be It Resolved That Council modify the Development Agreement for the Railway Subdivision so that the side setbacks meet the requirements of the Town of Erickson Zoning By-Law.
CARRIED
- o) Accounts Receivable; TABLED
p) Little Saskatchewan River Conservation District;
Resolution No.308
HUISMAN - SCHNELL
Be It Resolved That Council appoint Dave Cooley to the Little Saskatchewan River Conservation District as a Community Representative until November, 2012.
CARRIED
- Committee Reports;
a) Council Reports;
Mayor Val Soltys reported on the following matters;
- Jamboree Committee Meeting;
Councillor Tami Johnson reported on the following matters;
- Planning District Meeting;
- Ratepayer Complaints;
Councillor Don Huisman reported on the following matters;
- Riding Mountain Biosphere Reserve;
- LSRCD;
- South Mountain Waste Management Group;
- Service to Seniors
Councillor Brian Schnell reported on the following matters;
- Parkland Home Board;
- Vet Board;
- Skating Rink;
Councillor Dave Walker reported on the following matters;
- RSTA Meeting;
- AMM Convention;
- LSRCD Well Project;
- Communities In Bloom;
b) Chief Administrative Officer Report;
The Chief Administrative Officer advised Council of the following;
- Railway Subdivision;
- Animal Control Option;
- Lift Station/WTP;
- Finances;
- Correspondence;
a) Minister of Local Government – 2009 Statistical Information;
b) Manitoba Hydro – Bipole III Route;
c) Steve Robson – Utility Account;
d) Camp Bridges – Donation Request;
e) Christmas Cheer – Donation Request;
f) ARHA – Community Contact;
g) Manitoba Ag Hall of Fame – Membership Request;
h) AMM – Member Advisory;
i) MAFRI – Veterinary Service Commission Hearing;
j) MIT – Grant-In-Aid Program;
k) Wolsely – Product Information;
- Adjournment;
Resolution No.309/11
MOVED - SECOND
Be It Resolved that the Regular Council Meeting does now adjourn at 5:18 pm
Next meeting scheduled for Thursday, January 12, 2012 at 1:00 pm.
CARRIED
____________________________ ____________________________
Mayor Chief Administrative Officer
