TOWN OF ERICKSON
REGULAR MEETING- MINUTES
THURSDAY, NOVEMBER 10TH, 2011
The Council of the Town of Erickson held its regular meeting duly assembled in the Council Chambers of the Town of Erickson on Thursday, November 10th, 2011 at 1:00 p.m.
Members Present: Mayor Val Soltys;
Councillor Tami Johnson;
Councillor Don Huisman;
Councillor Brian Schnell;
Councillor Dave Walker
CAO Erin Halliday;
- Call to Order;
Mayor Soltys called the meeting to order at 1:00 pm.
- Adoption of the Agenda;
Resolution No. 259/11
HUISMAN - SCHNELL
Be It Resolved That the agenda be adopted as presented.
CARRIED
- Adoption of Minutes;
Resolution No. 260/11
HUISMAN - WALKER
Be It Resolved That Council adopt the minutes of the Regular Meeting of October 26th as circulated.
CARRIED
- Public Hearing;
a) Application for Variation – Clayton Soltys – 1:15pm;
Mayor Soltys declared a conflict of interest in the following matter, and left the Council Chambers. Deputy Mayor Johnson took the chair.
Resolution No.261/11
WALKER - SCHNELL
Be It Resolved That the Council for the Town of Erickson recess the Regular Meeting of Council at 1:20 pm to sit as a Public Hearing to hear any representation with respect to an application for Variation.
CARRIED
Resolution No.262/11
SCHNELL - WALKER
Be It Resolved That the Public Hearing does now adjourn at 1:30 pm and that Council continue with the Regular Meeting.
CARRIED
Resolution No.263/11
SCHNELL - WALKER
Whereas: Clayton Soltys, owner of the property legally described as being;
25 Center Ave. N
and located in the Town of Erickson, applied to the Council in accordance with Section 55(1) of The Planning Act, to vary the minimum requirements of the Town of Erickson’s Zoning By-law No. 358-86 as amended as it applies to this property, as follows:
To vary the Minimum Requirements for:
Required building height from 10ft to 15ft.
Required side yard for corner lot from 12ft to 10ft.
For the purpose of: To allow for the construction of a garage with a building height of 15ft to be constructed 10 feet from the property line so that it may conform to the Town of Erickson Zoning By-Law No. 358-86 as amended.
And after careful consideration of the application and any representations made for or against the variation sought by the applicant, the Council of the Town of Erickson, in a meeting duly assembled this 10th day of November 2011.
Approved the said Application for Variation
This variation order shall expire if not acted upon within 12 months of the date of approval. Prior to the expiry of the 12 month approval period, it may be extended for only one additional period not exceeding 12 months, at the discretion of Council.
CARRIED
Mayor Soltys returned to the Council Chambers and resumed the chair.
- Finance;
a) List of Accounts for Approval;
Resolution No. 264/11
HUISMAN - JOHNSON
Be It Resolved That Council approve the payment of the October 2011 accounts as recommended by the Finance Committee and as represented by cheque no.’s 6508 to 6574 inclusive and totalling $109,040.37 from the General Account of the Town of Erickson, and Utility represented by cheque no.’s 934 to 948 inclusive and totalling $ 10,205.25.
Excluding Cheque No.6545 in the amount of $186.51 and Cheque No.6552 in the amount of $378.84.
CARRIED
b) Approval of Council Indemnities;
Resolution No.265/11
WALKER - SCHNELL
Be It Resolved That Council approve the indemnities and expenses for council members for October 2011 as follows:
Mayor Val Soltys $404.00;
Councillor Tami Johnson $300.00;
Councillor Don Huisman $607.60;
Councillor Brian Schnell $270.00;
Councillor Dave Walker $294.00.
CARRIED
c) Financial Statement – October 2011;
Resolution No.266/11
HUISMAN - WALKER
Be It Resolved that Council of The Town of Erickson approve the Unaudited Financial Statements for the months of October 2011 as presented.
CARRIED
- By-Laws;
d) By-Law 602/11 – Council Indemnities; DISCUSSED
e) By-Law 600/11 – Borrowing – Pumper Truck;
Resolution No. 267/11
JOHNSON - SCHNELL
Be It Resolved That By-Law No.600/11, being a By-Law of the Town of Erickson to provide for the expenditure and borrowing of funds for the purchase of a pumper truck be read a second time.
CARRIED
Resolution No. 268/11
HUISMAN - JOHNSON
Be It Resolved That By-Law No.600/11, being a By-Law of the Town of Erickson to provide for the expenditure and borrowing of funds for the purchase of a pumper truck be given a third reading, signed by the Mayor and affixed with the municipal seal.
CARRIED
- New Business;
f) Committee Appointments;
Resolution No.269/11
JOHNSON - HUISMAN
Be It Resolved That Council approve the following committee appointments for November 2011/12:
|
STANDING COMMITTEES
|
|
|
Board of Revision |
COUNCIL AS A WHOLE |
|
Economic Development Committee |
COUNCIL AS A WHOLE |
|
Environmental Health Committee |
HUISMAN, SCHNELL |
|
Legislative and Finance Committee |
SOLTYS, JOHNSON (alt) |
|
Personnel and Policy Committee |
JOHNSON, HUISMAN |
|
Public Works Committee |
WALKER, SCHNELL |
|
Water and Sewer Utility Committee |
WALKER, HUISMAN (alt) |
|
Workplace Health & Safety Committee |
JOHNSON |
|
COMMITTEES OTHER
|
|
|
Airport Commission: |
WALKER, SCHNELL |
|
Cemetery/Pet Cemetery Committee: |
L. ROESCH, HUISMAN |
|
Emergency Measures Organization: |
E. HALLIDAY, JOHNSON, V. SHEMELIUK, SOLTYS |
|
Endowment Fund: |
SOLTYS, JOHNSON |
|
Erickson & District Campground: |
SCHNELL, WALKER |
|
Erickson & District Fire Department: |
JOHNSON |
|
Erickson & District Health Foundation: |
JOHNSON, VAUGHAN |
|
Erickson & District Recreation Association: |
SOLTYS |
|
Erickson & District Recreation Commission: |
WALKER, W. BRAUN, JOHNSON |
|
Erickson & District Skating Arena: |
SCHNELL |
|
Erickson/Clanwilliam CDC: |
JOHNSON, SOLTYS |
|
Health Action Committee: |
HUISMAN |
|
Heritage Committee: |
HUISMAN, SCHNELL (alt) |
|
Jamboree Committee (Parks Board) |
SOLTYS |
|
Joint Office Committee: |
JOHNSON |
|
Library Committee: |
WALKER |
|
Minnedosa Area Veterinary Services Board: |
SCHNELL |
|
Parkland Home Board: |
SCHNELL |
|
Parkland Regional Library: |
WALKER |
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Recycling Committee – SMWMG: |
HUISMAN |
|
Rossburn Subdivision Trails Association: |
WALKER |
|
Service for Seniors Board: |
HUISMAN |
|
Social Committee: |
SOLTYS, JOHNSON |
|
South Riding Mountain Planning District: |
JOHNSON, HUISMAN, SOLTYS (alt) |
|
Little Saskatchewan River Conservation District |
HUISMAN |
|
Riding Mountain Biosphere Reserve |
HUISMAN |
CARRIED
Resolution No.270/11
HUISMAN - WALKER
Be It Resolved That Council appoint Tami Johnson as the Deputy Mayor.
CARRIED
g) Credit Line renewal – Royal Bank;
Resolution No. 271/11
HUISMAN - JOHNSON
Whereas the Council deems it necessary to enter into arrangements with the Royal Bank of Canada(the “Royal Bank”) to borrow money for operating expenses for the fiscal year ending on December 31st, 2012;
And Whereas the amount collected by the Town in taxes and grants in lieu of taxes in the fiscal year ending December 31st, 2011 was greater than $200,000.00;
And Whereas it is anticipated that the Town may need to borrow up to $200,000.00 from the Royal Bank;
Now Therefore Be It Resolved That the Town do borrow from the Royal Bank, by way of line of credit agreement, promissory note or notes or otherwise, the sum of $200,000.00, together with the interest at the prime rate of the Royal Bank;
And Be It Further Resolved That the Town do mortgage and pledge to the amount borrowed from the Royal Bank;
And Be It Further Resolved That the Town undertake to deposit all taxes to be collected by it with the Royal Bank as security for repayment, but the Royal Bank will not be restricted to the taxes for repayment, will not be required to wait for collection of the taxes before it is repaid nor will it be required to see the taxes are deposited or applied;
And Be It Further Resolved That the Mayor and the Chief Administrative Officer are authorized to execute, on behalf of the Town, all documents necessary to give effect to the foregoing;
And Be It Further Resolved That all amounts so borrowed and interest will be repaid to the Royal Bank within the current year.
CARRIED
Resolution No. 272/11
WALKER - SCHNELL
Be It Resolved That the regular council meeting be recessed and that Council go into camera to discuss personnel issues.
CARRIED
Resolution No.273/11
JOHNSON - HUISMAN
Be It Resolved That Council come out of Camera and continue with the Regular Meeting.
CARRIED
h) Kim Gibbons – Permanent Employment;
Resolution No. 274/11
HUISMAN - JOHNSON
Be It Resolved That Council approve the terms of the permanent employment contract for Kim Gibbons as presented by the personnel committee.
Be It Further Resolved that the contract be signed by both parties.
And Whereas Blue Cross has a 3 month waiting period prior to benefits coming in to effect;
Be It Further Resolved that The Town of Erickson waive the waiting period.
CARRIED
i) Erin Halliday – CAO Position;
Resolution No.275/11
HUISMAN - JOHNSON
Be It Resolved That Council approve the terms of the permanent employment contract for Erin Halliday as presented by the personnel committee.
Be It Further Resolved that the contract be signed by both parties.
And Whereas Blue Cross has a 3 month waiting period prior to benefits coming in to effect;
Be It Further Resolved that The Town of Erickson waive the waiting period.
CARRIED
j) Donna Woloshen – Employment Contract;
Resolution No. 276/11
HUISMAN - JOHNSON
Be It Resolved That Council approve the terms of the one year contract for D. Woloshen as presented by the personnel committee.
CARRIED
k) Dan Shurvell – Employment Contract;
Resolution No.277/11
HUISMAN - JOHNSON
Be It Resolved That Council approve the terms of the one year contract for D. Shurvell as presented by the personnel committee.
CARRIED
l) November 23, 2011 Meeting (AMM);
Resolution No.278/11
WALKER - SCHNELL
Be It Resolved That Council cancel the regular meeting of November 23rd, 2011 due to the AMM Convention.
CARRIED
m) MMAA Membership – Erin Halliday/Kim Gibbons;
Resolution No.279/11
JOHNSON - SCHNELL
Be It Resolved That Council authorize Erin Halliday and Kim Gibbons to obtain a membership with the MMAA at a cost not to exceed $400.00.
Be It Further Resolved That the cost be split equally with the R.M. of Clanwilliam.
CARRIED
n) MMAA Basic Administration Course Registration;
Resolution No.280/11
WALKER - HUISMAN
Be It Resolved That Council authorize Erin Halliday and Kim Gibbons to attend the Basic Administration course in Brandon, MB on December 2nd, 2011 at a cost of $199.00 each and that all eligible expenses be reimbursed as per the Indemnity By-Law.
Be It Further Resolved That the cost be split equally with the RM of Clanwilliam.
CARRIED
- o) Christmas Tree;
Resolution No.281/11
JOHNSON - WALKER
Be It Resolved That Council authorize the purchase of up to $500 in Christmas Lighting for the Municipal Office.
CARRIED
p) Monitoring Wells;
Resolution No. 282/11
WALKER - HUISMAN
Be It Resolved That Council authorize the purchase of 8 bags of bentonite at a cost of $11 per bag from the LSRCD to seal the Erickson monitoring wells.
CARRIED
q) Tickets – Christmas Party;
Resolution No. 283/11
SCHNELL - WALKER
Be It Resolved That Council authorize the purchase of 17 tickets to the Community Christmas Party at a cost of $25.00 each.
CARRIED
r) Donation Request – Erickson Chamber of Commerce;
Resolution No. 284/11
JOHNSON - WALKER
Be It Resolved That Council donate a hoodie and a sling pack to the Erickson Chamber of Commerce Christmas Draw.
CARRIED
s) Subdivision Application - Ullberg;
Resolution No. 285/11
HUISMAN - WALKER
Be It Resolved That Council approve the proposal to subdivide PT. NE 32-17-18 W.P.M. Lot 16, Plan 675 in the Town of Erickson without conditions.
CARRIED
t) Water Meter Reading Discrepancy;
Resolution No.286/11
HUISMAN - SCHNELL
Be It Resolved That Council authorize the adjustment of Utility Account No.29000 to reflect consumption of 8200 gallons for the July to September 2011 billing period as per the revised meter reading, and that all interest on the outstanding amount be reversed.
Be It Further Resolved That the meter at this location be replaced.
CARRIED
u) Issuing Donation Receipts; DISCUSSED
v) Snow Fence; TABLED
w) Safety Officer Agreement;
Resolution No. 287/11
SCHNELL - WALKER
Be It Resolved That Council approve the Safety Officer Agreement as presented and between the Town of Erickson, RM of Clanwilliam, RM of Harrison, and RM of Park.
CARRIED
x) Puck Board - Campground; DISCUSSED
- Committee Reports;
y) Council Reports;
Mayor Val Soltys reported on the following matters;
- Rec Centre - Community Supper;
- G10-83 Meeting;
Councillor Tami Johnson reported on the following matters;
- Health Foundation Meetings;
- SRMPD;
- Personnel Meetings;
- Manitoba Human Rights;
Councillor Don Huisman reported on the following matters;
- Service to Seniors – Age Friendly, Planning;
- Recycling Meeting;
- Safer Communities;
- Assiniboine Municipal Health Committee;
- LSRCD;
- Riding Mountain Biosphere Reserve Meeting;
Councillor Brian Schnell reported on the following matters;
- Campground;
- Parkland Home;
- Skating Rink;
Councillor Dave Walker reported on the following matters;
- Sunset Park – Bridge Modification;
- Leda Lake Trail;
- Library Meeting;
- Parkland Regional Library Meeting;
z) Chief Administrative Officer Report;
The Chief Administrative Officer advised Council of the following;
- Water Treatment Plant;
- Meeting with RBC Account Managers;
- Fire Hydrants;
- Correspondence;
aa) Statistics Canada – 2011 Census;
bb) James Dube Spraggs Insurance Claim – Landfill Shed;
cc) AMM Financial Statements;
dd) Manitoba Hydro – 27 Queen Elizabeth Ave.;
ee) Minister of Local Government – Manitoba Planning Excellence Awards 2012;
ff) RCMP – AMM Invitation;
- Adjournment;
Resolution No. 289/11
SCHNELL - WALKER
Be It Resolved that the Regular Council Meeting does now adjourn at 5:31 pm
Next meeting scheduled for Thursday, December 8th, 2011 at 1:00 pm.
CARRIED
____________________________ ____________________________
Mayor Chief Administrative Officer